Event and Conference Services schedules, plans and assists all clients to ensure campus events successfully project the university’s commitment to excellence. Campus rooms are available for use by students who are involved with University Registered Organizations (UROs) and for university events or meetings sponsored by campus departments.
Event Planning Guide
1. Determine your needs in detail:
The time of your event
The number of guests who will attend
Type of event and desired set-up (banquet tables or lecture style)
Your AV equipment needs
Other equipment needed (stage, podium, etc.)
Whether you will serve food and beverages
Parking for visitors
2. Fill out the online Facility Reservation Form.
One student contact per URO to serve as the point person for all events
Departments, please include your budgetary information
The reservations unit works with each requestor to determine the best available room for the event requested and will discuss other options or requirements needed in order to have a successful event. A reservation confirmation is then forwarded to the requestor and an Event and Conference Services event manager is assigned to each event.
By working with you and understanding your needs, goals and budget, the event manager will offer suggestions, guidance and solutions to meet or exceed expectations and attain a successful, safe and memorable event. The event manager is available throughout the event.
Advertising your event on the digital displays in the University Union and West Village Commons is easy. First, contact Art Services to have your event image professionally designed and created. Once completed, Event and Conference Services will upload it to the digital displays. UROs that have a digital display template currently on file please submit your event information directly to Event and Conference Services.