University
Budget Office
PeopleSoft Budgeting Information
PeopleSoft is the financial system that Towson University utilizes for budget, accounting, accounts payable and procurement. PeopleSoft provides online, up-to-the-minute access to your data. The system can be accessed from anywhere the internet is available. The PeopleSoft Financials Budgeting and Chart of Accounts book will assist users in working with budgets, running reports, and all other PeopleSoft Financials functionality.
PeopleSoft budgets are loaded at the "child," or PeopleSoft account, level. Child budgets are then rolled up to a parent level, which is where budget checking occurs. Budgets are never loaded directly to a parent, and are thus never transferred out of—or to—parent.
Budget transfers should only be performed in order to adjust a department's spending plan and cover over expenditures. Budget transfers should not be done to move an expense. Expenses should always stay in the department with which they belong.
If you are transferring between PeopleSoft funds, you must contact the University Budget Office to process your request via the Transfer of Revenue Request Form. This form should be used when transferring budgets in the circumstances listed in the table below.
| Transfer from |
Transfer to |
Self Support |
Self Support |
Self Support |
State Support |
Self Support |
Auxiliary Support |
Auxiliary Support |
Auxiliary Support |
Auxiliary Support |
State Support |
Self Support Department Guide
A self support department is funded solely on self generated revenues and does not receive any state appropriations. All expenses incurred by the department must be covered by the revenue generated in that Fiscal Year.
Initiatives
PeopleSoft Financials allows for the use of an additional chartfield further classifying activities into detailed categories; to track related expenses for a specific activity within a departmental budget and across departments. The Initiative chartfield acts as a shadow system within PeopleSoft.
Query
The PeopleSoft Query tool is available, to those with the proper security, and allows for users to run queries that have written for them.
University Budget Office
Administration Building, Room #409
Hours: Monday - Friday, 8:00 a.m. - 4:30 p.m.
Phone: 410-704-2182
Fax: 410-704-3476
Administration and Finance Questions
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