There are two processes for Interagency Transfers used to record financial activity between state agencies depending on whether the agency is paying or billing.
- Paying an Interagency Invoice
- Billing Another Agency
agency may only process transactions that increase cash of another agency.
Therefore, the agency being charged must process
the transfer document. The billing agency must provide all necessary
accounting information to the agency being charged so they can enter
that information as part of a cash transfer. Following is a brief translation
of some of the information you may be asked to provide:
- R24 ......Agency Code for Towson University
- 03740 ...PCA - program/fund where cash transfer should go
- 450 .......Transaction code required for processing transfer
Paying an Interagency InvoiceWhen an invoice is received from another State Agency, ( for example: another university, Department of Public Safety, Department of Environment, etc. ), do the following:
- Apply a coding block just like an accounts payable invoice
- Complete the coding block with your department or grant number and a 6-digit expenditure account
- Fill in the approved amount of payment
- Obtain two authorized signatures
- Submit the coded invoice to Financial Services (see contact information below). The Interagency Transfer will be processed through Accounts Payable to the State's R*Stars System.
Billing Another Agency
Billing another State Agency for goods or services rendered requires the assistance of the Bursar's Office. All State or third party invoices are processed through an online billing system.
- Invoices are processed in PeopleSoft Student Financials, summarized and interfaced to the PeopleSoft Financials General Ledger.
- The amount is credited at that time to the requesting department as revenue with the description of SF INTmm/dd/yy (Student Financials Interface).
- The Bursar's Office takes the responsibility for tracking the invoice and making sure it is paid.
For preparation of invoices, please refer to the Bursar's Office web site.
- Go to the Faculty and Staff Resources section and click on 'Online Invoice System' for instructions.
Questions on interagency transfers should be directed to
Cathy Mattern in Financial Services
By phone: 410-704-5563 or e-mail email@example.com
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