The Procurement Card Compliance Review Program was developed to educate cardholders on state and university regulations and to protect the university from card misuse, abuse, or fraudulent activity. The program is a risk-management approach used by Financial Services reviewers who conduct unscheduled reviews of cardholder records.
Justification: Despite mandatory training, some cardholders may not comply with the policies and procedures of the program. The following areas are of particular concern:
- Cards or card numbers cannot be loaned or shared because of increased risk of fraud.
- Cardholder transaction records and activity must be properly maintained, reconciled monthly using the on line reconciliation system, and printed and signed by the cardholder's supervisor/reviewer.
- Purchases cannot be split to circumvent procurement policies.
Financial Services Staff completes the cardholder review and provides the information to the Procurement Office where the cardholder is determined as in or not in compliance. In accordance with established policies, the Procurement Office will notify those found non-compliant of action to be taken including additional training.
For questions about the Review Program, contact Cathy Mattern in Financial Services.
Call: 410-704-5563 or e-mail firstname.lastname@example.org
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