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Financial Services

Signature Authorization to Approve Payment

Department heads, responsible for the authorization of payments to be made by the university, are asked to designate additional departmental employees to have authority to approve financial documents for payment.

  • Signature Authorization Form:
    • This form - see Forms Directory - is completed for each Department or Grant number established and is sent to the responsible person listed on the requesting documents. The required signatures must be obtained and returned to Accounts Payable before transactions can be processed against the new budget.
  • The intent of the form is to protect campus departments from the possibility of unauthorized or fraudulent expenses posting to department accounts.
  • Accounts Payable maintains a database of signatures of faculty and staff who have been authorized to approve financial documents for payment.  The signatures, collected and periodically updated by means of the Signature Authorization Form, are used to verify that the employee who has signed the invoice is authorized to do so and that the signature matches the signature on the Signature Authorization Form.

 

Any questions about the Signature Authorization Form or signing the invoice coding blocks should be directed to the Financial Services Help Line or call our Help Line at 410-704-5599.

 

 

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