While anything priced over $5,000 must be obtained by submitting a purchase requisition to the Procurement Office, every university department has a ‘Spending Authority' under which goods or services valued at $5,000 or less may be purchased directly from a vendor by using the procurement card or direct invoicing from the vendor.
Department Heads, responsible for the authorization of payments to be made by the university, are asked to complete a Signature Authorization Form designating departmental employees to have authority to approve financial documents for payment. The required signatures must be obtained and returned to Financial Services before transactions can be processed against the new budget.
The intent of the form is to protect campus departments from the possibility of unauthorized or fraudulent expenses posting to department accounts. The signatures are used to verify that the employee who has signed the invoice is authorized and the signature matches the signature on the Signature Authorization Form.
There are three basic ways to spend departmental funding.