About TU


Chart of Accounts Types of Departments

The system is used for multiple financial functions including:

  • Accounting: financial statements, balance sheets, agency reporting
  • Accounts Payable: online vendor system to pay expenditures
  • Procurement: online system of requisitions and purchase orders
  • Budget Tracking: general ledger system to post and monitor budgets using the established chart of accounts.

The Chart of Accounts incorporates a system of department numbers, also referred to as budget codes, assigned within the PeopleSoft System to represent a department and/or a program in the tracking of expenditures and expenses.   The main types of department numbers include:


  1. State Supported
    • This is a five-digit code representing a department funded by state appropriations. Expenditures against state appropriations are monitored by both university and divisional budget officers. Year end balances are NOT automatically carried forward to new year
  2. Self Supported
    • This is a five-digit code representing a department having no state appropriations and funded SOLELY by self-generated funds.
    • The individual designated in charge of the activity (and the employing department) is responsible for management of the funds, although those funds must be expended according to university procedures.
    • Each fiscal year, self support programs are expected to generate sufficient revenue to cover all direct and indirect expenses.
    • Expenditures associated with the program and/or project activities cannot exceed 99% of revenues generated.
    • Year End balances are carried forward from year to year in a separate associated fund balance.
  3. Agency Funded
    • This is a five-digit code representing resources held by the university acting as custodian or fiscal agent. The resources are deposited with the university for safekeeping, to be used or withdrawn by the depositor at will.   The funds may be held on behalf of staff, faculty, student organizations, or other third party.
    • Year End balances are carried forward from year to year in a separate associated fund balance.
    • Agency funds are held in trust for the depositor group who are SOLELY responsible for the management of the funds.   The university is NOT responsible for any deficit encountered by the depositor's activities.



  • These are restricted funds received from external agencies including State, Federal, or Local governments. Grants and Projects are set up in the system under seven-digit codes representing the restricted funding. Once awarded, these funds are distributed and managed by the assigned principle investigator along with the Office of Sponsored Programs & Research.
  • The seven-digit code is a self-balancing chart field but it is not a department number. Each department associated with grants or projects has been assigned two different 'grant department numbers' that distinguish between program/subprogram combinations relevant to restricted funding. These are five-digit codes beginning with '5' that allow multiple grants or projects to roll up to one of these 'department' numbers.

Initiative Values

This is an additional five-digit chart field that departments may choose to use on their transactions to track related expenses or further classify activities into detailed categories. This value acts as a shadow system within PeopleSoft.


If you need assistance, contact the Financial Services Help Line at 410-704-5599.





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