About TU


Main Types of Department Numbers

The Department Number, sometimes referred to as a budget code is a number assigned within the PeopleSoft System to represent a department and/or a program.   Departments use the number to establish a budget allowing tracking of expenditures and expenses.   The main types of department numbers include:


  1. State Supported
    • This is a five-digit code representing a department that is funded by state appropriations. Expenditures against state appropriations are closely monitored by university budget officers and divisional budget officers.
    • Year end balances are NOT automatically carried forward to new year
  2. Self Supported
    • This is a five-digit code representing a department with no state appropriations. These departments and programs are funded SOLELY by self-generated funds.
    • The individual designated in charge of the activity (and the employing department) is responsible for management of the funds that must be expended according to university procedures.
    • Each fiscal year, self support programs are expected to generate sufficient revenue to cover all direct and indirect expenses.
    • Expenditures associated with the program and/or project activities cannot exceed 99% of revenues generated.
    • Year End balances are carried/detailed from year to year in a separate associated fund balance.
  3. Agency Funded
    • This is a five-digit code representing resources held by the university acting as custodian or fiscal agent. The resources are deposited with the university for safekeeping, to be used or withdrawn by the depositor at will.   The funds may be held on behalf of staff, faculty, student organizations, or other third party.
    • Year End balances are carried/detailed from year to year in a separate associated fund balance.
    • Agency funds are held in trust for the depositor group who are SOLELY responsible for the management of the funds.   The university is NOT responsible for any deficit encountered by the depositor's activities.



  • These are restricted funds received from State, Federal, or Local government agencies. Once awarded, these funds are distributed and managed by the College of Graduate Studies & Research.
  • Grants/Projects are set up in the system under seven-digit codes representing the restricted funding overseen by a designated individual.  The seven-digit code is a self-balancing chartfield but it is not a department number. Each department having grants or projects have been assigned two different 'grant department numbers' that distinguish between program/subprogram combinations relevant to restricted funding. These are five-digit codes beginning with '5' that allow multiple grants or projects to roll up to one of these 'department' numbers.



If you need assistance, contact the Financial Services Help Line at 410-704-5599.





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