Accessing
the Financial Records System (FRS) on line can provide up-to-date information
for monitoring departmental budgets. To display information, FRS usually
only requires the user to enter a three-digit screen number PLUS either
a six-digit account number (budget code), or BOTH a six-digit account number
and a four-digit subcode.
To
View Account Totals & Budget Balance
Screen Will display...
| 019 |
Project-to-Date Account Totals and Balance |
| 029 |
Current Month & YTD Account Totals and Balance |
| 039 |
Compare Expenditures/Revenue Totals to Prior Fiscal Year
|
| 022 |
Compare Appropriations to Prior Fiscal Year |
| 018 |
Shows Fund Balance (019xxx) of Self-Support Program |
To
View Listing of Transactions for Fiscal Year
Screen Will display...
| 023 |
Transaction List by six-digit account (budget code) or ten-digit
account (budget code plus four-digit subcode) |
| 027 |
Query screen used to retrieve various transaction lists |
To
View Open Commitment Inquiries
Screen Will display...
| 021 |
Listing of Purchase Orders & Requisitions for a six-digit account
(budget code) |
| 026 |
Original Open Commitment Amount, Any Adjusted Amounts, Total Amount
Paid and Current Balance for any individual Purchase Order or Requisition
|
To
Change to Another Fiscal Year
Screen Will display...
| 881 |
Enter the two-digit fiscal year you wish to view. Then proceed to
the chosen budget screen for FINAL budget information for that particular
fiscal year. You do not need to sign out of FRS. Remember to change
back! |
To
View Invoice & Vendor Inquiry
Screen Will display...
| 102 |
Vendor Search - Searches FRS for a particular vendor |
| M18 |
Invoice List - For your department, lists invoices paid to a particular
vendor in invoice number order. Does not display the six-digit budget
code |
| M13 |
Vendor Analysis - For your department, lists invoices for a particular
vendor by the voucher number. Displays the six-digit budget code |
