Approval Groups and Timekeeper Location Numbers are items of information that are required on The Special Payments Payroll Authorization 311T Form. This form carries the information necessary to put a contingent or student employee on the payroll. The Approval Group and Timekeeper Location Number are essential for routing the employee's electronic timesheet to the appropriate supervisor. The following defines these required fields:
- Approval Group:
This is a group name assigned to a specific supervisor. An approval group name is entered on the PeopleSoft Job Data record of each employee. When the supervisor signs into the timesheet system, all employees having the same approval group designation will appear in the supervisor's group for review and approval. Once the supervisor approves the timesheet by clicking the required field, the timesheet rolls up to the Payroll Office for processing.
- Timekeeper Location Number.
This is a three-digit number assigned to the person who serves as the department timekeeper. The number is entered on the PeopleSoft Job Data record of each employee. When the Timekeeper signs into the timesheet system, all employees having the same location number will appear as a group for review.
- Where do you find them?
Sign into the Timesheet System. If you have been designated a Supervisor or Timekeeper, you will see that one of the tabs across the top of the screen is Administrative. Clicking on that tab will bring up a list of options that include the approval group name assigned to you as a Supervisor and/or the Timekeeper Location number assigned to you as a department timekeeper.
- What to do if you don't have one:
Contact the Financial Services Help Line at 4-5599 option 1 for instructions on how to have an approval group and/or timekeeper location set up for you.
Financial Services maintains an on line (PeopleSoft Chart of Accounts) to assist you with finding department numbers:
NOTE: Please contact the Payroll Office for a supply of the 311T Forms (Special Payments Payroll Authorization).