About TU


FINANCIAL SERVICES

PeopleSoft Commit Accounting

PeopleSoft Commit Accounting is the process of setting up an alternative budget to redirect the funding of earnings, taxes, and deductions to a source other than the Hiring Department. This is normally done for three reasons:

  • When the funding department number is different from the Hiring Department
  • When the funding source is a Grant or Contract
  • When the funding source is Federal Work Study related

The responsibility for setting up payroll commit accounting depends on the type of employee. 

  • For student employees, the set up is completed by the PeopleSoft Team in Financial Services.
  • For Lecturers, Contingent Staff, and Contingent Faculty, the set up is completed by OHR.
  • For Regular Staff and Faculty, the set up is completed by the Budget Office.
  • If commit accounting is not set up, the payroll costs are charged directly to the Hiring Department.

 

Coding On-Campus Federal Work Study (FWS) Budgets

Each Executive Level Division on campus has an assigned Federal Work Study (6103xxx) number for student employees paid from federal funds. All FWS student employees are charged to a FWS budget that corresponds with a division. The set up includes the re-direct of funding back to the department when the student's federal award is exhausted.  Using a common coding for all departments, with some exceptions, within a division alleviates individual departmental concern for a university funded expense while still accounting for the expense on a divisional basis.

The PeopleSoft Federal Work Study Project ID - see column 3 below - must be included on the 311T submitted at the time of hiring for the On-Campus FWS student employee.

Division
Division Name
PeopleSoft Project ID for FWS
1
President's Office
6103426
1
Athletics
6103441
2
Academic Affairs
6103414
3
Innovation & Applied Research
6103438
4
Student Life
6103417
5
Administration & Finance
6103420
5
Auxiliary Services
6103444
5
University Child Care
6103447
6
University Advancement
6103423


The FWS salary expense is a university expense for which individual State Support and Non-Auxiliary Self-Support departments are fully funded based upon the actual expense. State Support and Non-Auxiliary Self-Support accounts are not charged for these expenses in their regular budgets unless the student's earnings exceed his/her FWS award.

 

Coding Off-Campus Federal Work Study (FWS) Budgets

Each Off-Campus location has an assigned Work Study number (6102xxx) for students working off campus jobs under federal funding. This number is entered as the funding source for Earnings with the federal award as the funding limit.  When the federal award has been exhausted, the funding is re-directed back to a selected department number.  The funding drawn down as the student works is monitored by the Financial Aid Office.

If you have questions regarding Federal Work Study, please contact your Divisional Budget Officer, the Career Center, or the University Financial Aid Office.

 

 

Financial Services

Administration Building, 4th Floor

Hours: Monday through Friday, 8 a.m. to 5:00 p.m.

Financial Services Fax Numbers

Financial Services HelpLine: 410-704-5599

Email: finservehelp@towson.edu

 

Map

Emergencies
410-704-4444

University Police
410-704-2134

Closings & News
410-704-NEWS (6397)

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