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FINANCIAL SERVICES

Quick Reference - The Business Travel Process

Event

Step(s) to Take
Planning the Trip

Estimate travel costs: transportation, lodging, meals, registration fees, mileage, parking, etc

Obtaining Approval

File the Travel Authorization Form 20 days prior to trip. Form is not required for day trips.

Making Arrangements

Travelers may elect to use a travel agency to assist in making airline and lodging reservations. Ask what fee will be charged for a ticket purchase. And, ask if a service fee will be charged (research) if ticket not purchased.

Traveling

Save all receipts: airline tickets, boarding passes, lodging, car rental, tolls, parking, registration, etc.

Obtaining Reimbursement

Submit a Travel Expense Voucher Form and all documentation, in duplicate, to the Working Fund Office (within 5 days of return if an advance was received.

 

If you need assistance, call the Financial Services Help Line: 410-704-5599

 

 

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410-704-4444

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410-704-2134

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410-704-NEWS (6397)

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