Upon receipt of written notification
of an employee's termination of employment/intent to leave,
complete an Employee Separation Form and forward it to the Office
of Human Resources with the original copy of the employee's
resignation letter. In the event that the separation is a result
of the employee's death (whether while actively employed or
on leave of absence), the supervisor is to contact the Office
of Human Resources as soon as he/she is notified.
property from departing employee, as applicable:
Parking Permit and Gate
Card (The employee should contact Parking Services to ask
if they are entitled to a refund.)
employee's work assignments and collect any applicable confidential
and work-related information or materials.
departing employee's FINAL TIME SHEET. VERIFY accuracy of the
total number of hours actually worked during the employee's
final pay period. The employee must work on the last day of
employment. Leave cannot be used for the last day of employment.
delete any signature templates from computer systems; destroy
signature stamps related to the departing employee; and notify
appropriate departments of employee's termination of signatory
authority (Finance, Human Resources, Payroll, etc.)
access to financial, academic, administrative, payroll, etc.
accounts (for assistance, contact the administrator of the system
directly; examples of systems include FRS, Purchasing, and SIS
voice mail messages and passwords. (For assistance, contact the OTS Help Center at 45151 or firstname.lastname@example.org)
Disable email accounts and have messages forwarded to an active account within the department. (For assistance, contact the OTS Help Center at 45151 or email@example.com)
Notify the separating employee's regular contacts of the staffing change and provide the new and/or interim contact's information.
Office of Human Resources to discuss staffing strategies and
needs, if applicable.