Once you are hired there are important work authorization and payroll forms that need to be completed and submitted. The following documents should be completed by your supervisor.
On-Campus Student Employment Checklist It is the responsibility of your hiring department to provide you with thechecklist. It provides clear guidance, navigating you to the proper offices to receive and/or submit and/or the Student Employee Hiring Form, W-4 and I-9 forms.
Student Employee Hiring Form It is the responsibility of your hiring department to obtain and complete a Student Employee Hiring Form, which serves as payroll authorization. A new one has to be completed for each job that you have on campus.
Work Authorization You must complete Form I-9 in-person at the Office of Human Resources within 3 days of your start date. You must bring your Student Employee Hiring Form, W4, Checklist and proof of identity. OHR will provide you the I-9 form. If you have never worked at Towson University or if it has been more than 6 months since were paid by Towson University you must go to the Office of Human Resources to complete the I-9 form, where your identification and employment eligibility will be re-verified with acceptable documentation. This is a requirement for all employees per federal regulations.
Form W-4 You will need to complete a W-4 form as part of the hiring paperwork in order to get paid. For information on how to complete the form, review this orientation.
Employment should not interfere with students’ educational goals. A normal work week is 10 to 20 hours, and it strongly recommended that a student works no more than 20 hours per week on campus. Students and employers generally coordinate the hours to be worked, and most jobs allow students to arrange their schedules around their classes. Students are not permitted to work during scheduled classes or exams.
Students working during the summer or minimester may work more than 20 hours per week.
International students with F-1 visa status may not exceed 20 cumulative hours per week during the fall and spring semesters.
International students with F-1 visa status may work more than 20 hours per week only during vacation periods (summer, minimester and spring Break).
Additional Information for International Students: Consult the International Student and Scholar Office to determine whether an international student is maintaining legal F-1 status or is eligible for overtime compensation.
For student workers age 18 and older:
Breaks of 20 minutes or more are unpaid (for example, lunch and meal breaks). Breaks of fewer than 20 minutes must be paid. For students who work five consecutive hours or more in one day, Towson University recommends that they be granted a 30-minute unpaid lunch break. A break for lunch is not considered work time and is not to be used to shorten the workday.
If a student works during a break, the entire "break" is considered time worked, and must be paid and included in the sum of hours worked during the work week.
For student workersage 17 and younger:
Minors age 17 and younger must receive a 30-minute break for every five consecutive hours of work.
All student employees age 17 and under MUST have a valid work permit on file for the State of Maryland BEFORE beginning work. The process is easy, convenient, and can be started prior to the student arriving on campus.
Once you have completed Form I-9 you are required to bring the hiring paperwork to Student Financial Services, located on the 4th floor of the Administration Building in order to be put into the payroll system. The minimum wage in the state of Maryland is $8.00 per hour. A pay rate beyond the minimum wage is determined by the hiring department according to the nature and difficulty level of the job, usually in correspondence with the standard job classification system. Please keep in mind that the following guidelines are recommendations and are not mandated by Towson University or the state of Maryland.
As of January 1, 2015 State of Maryland regulations require minimum wage for hourly paid employees to increase from $7.25 to $8.00. This will automatically be adjusted for individuals who currently have a rate below $8.00 with an effective date of 1/1/2015; this change does not require any further action on the part of departments.
Increases: $8.00 in January 2015; $8.25 in July 2015; $8.75 in July 2016; $9.25 in July 2017 and $10.10 in July 2018
Depending on the job responsibilities, new student hires are paid anywhere from $8.00 - $9.00 per hour
Pay increases is at the employers’ discretion, however the average pay increase is $.25 - $.50 per academic year
It is recommended that departments review current work hours and pay rates, forecast for potential changes and make necessary adjustments in order to account for this requirement within existing budgets. If you have questions, please contact Financial Services Helpline at 410-704-5599, option 1 or email firstname.lastname@example.org.
The Career Center
7800 York Road Building, Suite 206 (map)
Monday - Friday, 8 a.m. - 5 p.m.
Call to schedule an appointment.
Express Hours Fall and Spring Semester: Monday – Thursday, 1 - 4 p.m. (No appointment needed for 15-minute consultation)