Post-Award Grant Financial Management

Grant Close-Out Procedures

It is imperative that grants are closed out in a timely manner. Ninety (90) days prior to the project end date of the sponsored agreement, a Grant Close-Out letter will be sent to the Principal Investigator via e-mail. The letter will request information regarding the expected status of the grant at the scheduled end date. Please return the letter with your response to Post-Award as soon as possible, so necessary actions can be taken within the allotted time frames.

Please ensure that:

• All expenditure requests are submitted prior to the project end date. Purchasing goods, supplies, or equipment in the last month of the project to use up residual funds is not appropriate and can result in disallowed costs in an audit. Only necessary expenditures for the benefit of the project completion will be allowed in the final month.

• Expenditures are allowable and allocable

• Separation forms for contingent employees and Quick change forms for students are completed

• Time & Effort reports are completed

• Cost sharing commitments/supporting documentation are completed

• If grant has a subcontract, subrecipient must submit final invoice within 45 days after the project end date.

The Principal Investigator is responsible for programmatic requirements such as technical or progress reports and required data collection and submission. The Principal Investigator should also submit a copy of all reports to OSPR. Please refer to the sponsoring agency's terms and conditions for appropriate reporting requirements.

All financial reports will be prepared by Post-Award Grant Financial Management and submitted to sponsoring agency after Principal Investigator's approval.