Graduate Student Association

GSA Awards

 

Since 1997, the Graduate Student Association has allotted a portion of the GSA budget to help fund students’ research and professional development. This includes, but is not limited to, presentations of a research paper or project at a conference, attendance at a conference and/or scholarly event, or purchase of supplies for graduate projects, research, thesis or dissertation.

Graduate students who are enrolled in degree seeking programs, currently taking courses, and are in good academic standing are eligible to apply for and receive an award. Students may not use the award for projects, conferences, events or materials that occur after they have graduated from their program. In an academic year, a student can only receive one travel award and one research award.

Types of Available Awards

Research Award: For the purchase of supplies for research or other original scholarly work related to a graduate program, project, thesis, or dissertation. Travel that does not include presentation or attendance at a scholarly event is considered part of a research award and cannot be applied to a separate travel award. Students can renceive one research award per year, up to $500 maximum.

Travel Award: For presenting or attending at a scholarly event (e.g., a conference, seminar, lecture, exhibition or performance) related to research or other original work for a graduate program, project, thesis, or dissertation. This award funds transportation fare (air, taxi, train, and bus), lodging, mileage, meals, registration, parking and tolls. Students can receive one travel award per year to either present at a scholarly event ($500 maximum) or to attend a scholarly event ($200 maximum).


Application for a GSA Award does not guarantee receipt of an award. Awards are granted based on the stated purpose for the request, and availability of funds. Notification of receiving an award is required prior to using the requested money to purchase supplies. Award amounts are based on available funding and are on a case-by-case basis.


How to apply for an award


To be considered for a GSA Award, follow the steps listed below for either a Research Award or a Travel Award. Once completed, submit all the documents at one time, at least 20 business days prior to the first day of traveling or purchasing the supplies, to the GSA office in Psychology Bld., Room 203 or email to gsa@towson.edu.


Once you submit all of the required information and documentation listed below, the GSA will review the materials and make a decision. You will be notified via email regarding the status of your award. If you do not receive an email response from the GSA within 10 days, please contact the GSA office at gsa@towson.edu or 410-704-3967.


Questions? Email the Graduate Student Association at gsa@towson.edu or Robin Walczak at rwalczak@towson.edu.

To apply for a Research Award


Complete the following documents and submit in person or via email to the GSA:
1. GSA Application (PDF)
2. Estimated itemized budget (sample). For items over $100 attach documentation such as a conference registration form or catalog copy of materials which estimates cost
3. Summary or abstract of research or scholarly work
4. Brief personal statement detailing how the GSA Award will contribute to graduate studies
5. Brief letter of recommendation from faculty advisor (An email sent directly from the faculty advisor is acceptable)

To apply for a Travel Award


*VERY IMPORTANT* Before a Travel Award application can be processed, students must contact their major/program’s departmental Travel Coordinator to be authorized to travel. When meeting with your travel coordinator, please inform them of the budget code for the Office of Graduate Studies, 91710, for the “travel funding source” section of the Travel Authorization Form. Also, the student should include documentation, such as an agenda, brochure, or a copy of an email, confirming the student’s participation (i.e. poster/paper acceptance/presentation) in the event. Once the student has been authorized for travel in Tiger Travel, they may follow the remaining steps, and submit the remaining forms to gsa@towson.edu

Need help with Tiger Travel ? Go to Tiger Travel for more information.

Next, complete the following documents and submit in person or via email to the GSA.
1. GSA Application (PDF)
2. Estimated itemized budget (sample). For items over $100 attach documentation such as a conference registration form or catalog copy of materials which estimates cost
3. Summary or abstract of research/presentation or scholarly work (if applicable)
4. Brief personal statement detailing how the GSA Award will contribute to graduate studies
5. Brief letter of recommendation from faculty advisor (An email sent directly from the faculty advisor is acceptable)
6. Agenda/brochure/schedule from conference which shows the location and date of event, if applicable (these can usually be found on the conference web page).


The Reimbursement Process


Award money will be reimbursed for costs, not to exceed the awarded amount, associated with presenting at or attending a conference or for the purchase of supplies related to research for graduate program and/or thesis or dissertation. Advancement of monies for travel or supplies is not permitted.


Reimbursement can take up to 6 weeks. Students on University payroll will receive their refund through direct deposit. Students not employed by the university will receive a check. Students who are not U.S. citizens or Permanent Resident Aliens will have the funds deposited to their student account.

Reimbursement for Research Awards
Within 10 business days of purchasing supplies, submit a completed Miscellaneous Expense Voucher Instructions and Form and original receipts (please follow specific instructions) or documentation for supplies. Email receipts for online purchases are acceptable, all other receipts must be original.


Return to:
Robin Walczak (in person or via mail)
Office of Graduate Studies
Towson University
8000 York Road
Towson, MD 21252
410 704 2078
Psychology Building RM 207
Email: rwalczak@towson.edu

Reimbursement for Travel Awards
Within 5 business days of presenting at or attending an approved scholarly event, contact your program/departmental Travel Coordinator to complete a Travel Expense Voucher eForm (instructions) and to submit original receipts or documentation for costs associated with travel, (e.g., registration fee, hotel, airfare, taxi, parking, etc.). Gas and Meal reimbursement information can be found in the included links. Submit an Authorization Addendum if receiving additional travel funds

 

 

 

 

 

 

 

 

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