Academic Resources

Submitting Program Proposals

Electronic Delivery of Existing Program


Outlined below is the process required to seek approval to deliver an existing program using a new mode of delivery, including electronic delivery.

1. Letter of Intent (LOI) - The department submits a completed LOI to the college dean for approval and signature. The dean submits the LOI to the Provost’s Office. The LOI is shared with the Deans' Council for feedback. If the LOI is approved by the Provost, the Provost's Office sends the signed LOI to the dean, department chair, and the Registrar.

2. The Provost’s Office submits the LOI to the USM Office of Academic Affairs. The LOI should be submitted 6 to 12 months before intended submission to Maryland Higher Education Commission (MHEC) and/or Middle States Commission on Higher Education (MSCHE). USM shares the LOI with the USM Academic Affairs Advisory Council (provosts and vice presidents). Institutions are asked to review and to respond directly to the proposing institution’s provost/vice president with comments, questions or objections within 10 business days. If there are no objections, development of the formal program proposal should proceed.

3. The department develops the Distance Education Program Proposal according to USM and MHEC Requirements and submits it to the Provost’s Office for review.

4. In the Provost’s Office, the proposal is reviewed to ensure it is complete and consistent with institutional planning, USM, MHEC, and MSCHE requirements. Approval by the Provost and the President is required before the proposal is submitted to USM and MHEC concurrently for approval.

5. The USM Office of Academic Affairs prepares the proposal for review and approval by the Chancellor.

6. Proposal will be reviewed by the MHEC Secretary within 60 days after submission and approval by USM. MHEC concurrently reviews the proposal. However, distribution of the proposal cannot occur until the proposal is fully approved by USM. Once this occurs, proposals are circulated among segments and institutions for comment (30-day comment period). When the proposal is approved, the Secretary of MHEC sends a letter to the Provost’s Office, which includes any changes to program inventory codes.

7. The Provost’s Office notifies the appropriate offices of the program action, including the dean, department chair, Institutional Research, Registrar, Admissions, and the University Relations catalog coordinator.

Marketing for the requested program and admissions decisions must be delayed until approved by MHEC.


Division of Academic Affairs
Administration Building, Room 311

Phone: 410-704-2557
Fax: 410-704-3129

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