CLUBS AND ORGANIZATIONS
Resources/Forms
Event Planning Checklist for Student Organizations
Come Up With An Idea
□
What do you hope to accomplish?
□
What population will your event or activity attract?
□
Does the event reflect your groups vision? If not,
what are some downfalls or benefits to this?
□
Would this event benefit only Towson University
interests? Are other schools encouraged to attend?
□
Is this a charity or fundraising event?
Choose a Tentative Date
□
What other events are going on this week? Is there a conflict?
□
Is the day or date appropriate for the event? (i.e. is it feasible
to have a Towson University cookout during the holy season of
Ramadan?)
□
Does this date give you enough time to plan and/or fundraise?
□
Are their any grants available for this date (i.e. Programs on the
Weekend) and do you have enough time to apply?
Reserving a Room
□
Can you get a room for the tentative date?
□
What process do you have to go through? How much time would this
process take?
Budgeting
□
Is the event cost effective?
□
If it is a fundraising event, will it yield a desirable profit?
□
If costs are too high, is there a possibility of bringing in a group
to co-sponsor the event?
□
If co-sponsoring, how much is each group willing to give of their
budgets toward the event? How much of the profit is each group
entitled to?
□
If your group is budgeted, make sure you talk to Miss Pat Cutrell to
confirm that you have enough money to pay for the event.
□
As you continue planning your event, make sure you secure all
entertainment contracts, keep all receipts, etc.
Meet With Your Event Manager
□
Events and Conference Services will assign you an Event Manager that
can help you set up of the room.
Review Policies and Rates
□
Decide what additional needs you have (i.e. technical requests,
parking, food, gaming permits, alcohol requests, etc.)
Catering
□
If you are having Black and Gold cater your event, make sure you
contact them in advance to choose a menu.
□
Can you afford to pay for the food you requested?
Click here for a printable version of the Event
Checklist.
|
