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University residence government

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CONSTITUTION OF THE UNIVERSITY RESIDENCE GOVERNMENT OF TOWSON UNIVERSITY


ARTICLE I – ORGANIZATION NAME


The name of this organization shall be the University Residence Government (URG) of Towson University.


ARTICLE II – MISSION AND VISION


A. The Mission of the University Residence Government shall be:
1. To serve as the representative governing body and voice of the Towson University residents;
2. To advocate for, initiate, and support change on behalf of Towson University residents to Administrators, SGA, and other departmental, student, and community organizations;
3. To broaden the academic, cultural, and social attitudes of Towson University residents through diverse, educational, philanthropic, and social programming functions;
4. To encourage and assist in the development of a healthy campus community that promotes diversity and inclusion, student involvement, and respect;
5. To develop a sense of belonging among residents in the Towson University community and subsequently promote good citizenship;
6. To encourage a balance between the educational and social environments within each residence hall;
7. To organize, fund and foster the growth of each Building Council in order to advance the Mission and Vision of URG;
8. To provide leadership development opportunities for Towson University residents;
9. To enhance the resident experience and subsequently serve to positively benefit the entire campus community and greater Towson area; and
10. To promote campus spirit and pride.
B. The incoming Executive Board due to changing student leadership and the evolving needs of the resident student population shall create the Vision of the University Residence Government anew annually.


ARTICLE III – GENERAL STRUCTURE


A. The University Residence Government shall be a student-run organization composed of the following: a Building Council for each residence hall or building group, a General Assembly that is composed of elected Building Representatives, and an Executive Board elected by the
resident student body.
B. The following residence halls and building groups will have one URG-recognized and sponsored Building Council: Tower A, Tower B, Tower C, Tower D, Residence Tower, Richmond & Newell, Prettyman & Scarborough, Towson Run, Paca House, Tubman House, Douglass House, Barton House, and Millennium Hall.


ARTICLE IV – MEMBERSHIP


Section 1 – Membership


General members of this organization shall consist of all residents of Towson University. Active members are individuals not holding elected office who regularly participate in Building Council meetings and activities. Elected members are those who hold any of the following positions on a Building Council: Building Representative, President, Vice President, Treasurer and Secretary and fulfill their duties as stated in Article V.
The University Residence Government of Towson University shall not discriminate on the basis of gender, race/ethnicity, color, religion, creed, age, national origin, ancestry, pregnancy, marital status or parental status, sexual orientation, disability, personal identity or appearance.


Section 2 – Honorary Lifetime Membership


Upon the nomination of the URG Executive Board, and by a two-thirds vote at any General Assembly meeting, honorary life membership may be conferred upon a current or former member of the URG or any current or former faculty or staff person of Towson University who shall have rendered notable service to the URG. An honorary life member shall have none of the obligations of membership, and shall not have the privileges of making motions, of voting, or holding office.


ARTICLE V – BUILDING COUNCILS


Section 1 – Expectations


The purpose of the Building Councils shall be:
A. To provide diverse, social, philanthropic, and educational programs to residents;
B. To serve as the voice of the residents within their building/building group;
C. To advance the Mission and Vision of URG within their respective building/building group; and
D. To promote a positive campus climate.
Section 2 – Elected Members
Individual Building Councils shall consist of Building Representatives, a President, a Vice President, a Treasurer, and a Secretary. The number of Building Council Representatives allotted to each building is as follows:
Prettyman & Scarborough, Richmond & Newell, Paca House, Tubman House, Douglass House, and Barton House will consist of 3 Building Representatives and Residence Tower, Tower A, Tower B, Tower C, Tower D, Millennium Hall, and Towson Run will consist of 4 Building Representatives


Section 3 – Duties


A. The duties of a Building Council Building Representative shall be:
1. To serve as voting representative of the Building Council and their respective resident constituency at all URG General Assembly meetings;
2. To maintain responsibility for relaying information from the Building Council (at weekly meetings) to the Executive Board (at General Assembly meetings) and vice versa;
3. To serve on one or more URG Executive Board committee; and
4. To attend and participate in weekly URG General Assembly meetings and Building Council meetings.
B. The duties of a Building Council President shall be:
1. To serve as presiding officer of and chair weekly Building Council meetings;
2. To prepare weekly Building Council meeting agendas;
3. To attend all scheduled meetings of the Leadership Council;
4. To maintain constant communication with Building Council Advisor(s) and Housing & Residence Life Staff;
5. To maintain responsibility for the overall productivity of their respective Building Council; and
6. To create building ad hoc committees as necessary.
C. The duties of a Building Council Vice President shall be:
1. To coordinate recruitment for Building Council membership;
2. To coordinate advertising for Building Council programs;
3. To attend all scheduled meetings of the Resident Outreach Committee;
4. To maintain responsibility for the awareness of URG Executive Board programs as communicated by the URG Vice President and Director of Special Projects;
5. To fulfill presidential duties in the absence of the Building Council President; and
6. To assist the President in their presidential duties as necessary.
D. The duties of a Building Council Treasurer shall be:
1. To maintain overall responsibility for the financial management of the Building Council;
2. To preside over the Building Council meetings in the absence of the President and Vice President;
3. To attend all scheduled meetings with the Executive Board Treasurer;
4. To keep accurate financial records for the Building Council;
5. To spend Building Council money in a fiscally responsible manner; and
6. To coordinate submission of finding requests and supporting documentation to the Treasurer.
E. The duties of a Building Council Secretary shall be:
1. To take minutes during Building Council meetings and deliver them to the Executive Board Secretary, in addition to submitting them to the entire Building Council, Advisor(s), Executive Board mentor, and RA liaison(s);
2. To keep accurate contact lists for Building Council members and update the Executive Board Secretary with any changes including the addition of new elected or active Building Council members; and
3. To maintain and archive all Building Council pictures.


Section 4 – Elections


A. Individual Building Councils shall be elected by its constituent residents within the first month of each academic year, at the discretion of the current Executive Board.
B. The URG Executive Board shall be responsible for running elections with the Executive Board Vice President serving as the point person.
C. An individual running for a Building Council position must live in the building for which council they are running.
D. Upon the conclusion of Building Council Elections, all confirmed Building Council Elected Members and Active Members are required to submit contact information to the Executive Board Secretary.


Section 5 – Impeachment and Removal


A. Building Council Elected or Active Members shall be removed for reasons including, but not limited to:
1. Failing to fulfill the position’s duties and responsibilities.
2. Behaving in a manner detrimental to the organization, inappropriate, or unbecoming of any member.
3. Changing residence halls or building groups (basis for immediate removal).
B. The procedure for the impeachment of an Elected Member of Building Council shall be as follows:
1. Any member of the respective Building Council may initiate removal proceedings against any elected member of the same Building Council by submitting written charges to the Executive Board President and the Executive Board Advisor(s) of URG. The President and Executive Board Advisor(s) will determine if the claim is appropriate for the impeachment hearing.
2. If the President and Executive Board Advisor(s) determine that the claim(s) are appropriate, at the next General Assembly meeting they will read the charges against the Elected Member of Building Council.
3. Meetings of the General Assembly pursuant to the impeachment are closed to the public unless all parties agree otherwise, or unless the appearance of the witness is necessary.
4. At the following General Assembly meeting pursuant to the impeachment, a two-thirds (2/3) majority vote will be required to remove the Elected Member in question. Voting shall be performed via secret ballot.


Section 6 – Vacancy


If a Building Council position becomes vacant, the rest of the Building Council shall nominate one candidate for the position. The procedure to fill a vacancy is determined by the Building Council and the Advisors and the selection will be communicated to the Executive Board Secretary.


ARTICLE VI – GENERAL ASSEMBLY


Section 1 – Structure


The General Assembly shall consist of all URG Building Representatives, URG Executive Board members and Advisors, and Building Council officers.


Section 2 – Duties (Voting)


The General Assembly by majority vote of the Building Representatives, unless otherwise specified shall approve:
A. The URG budget by a two-thirds (2/3) majority vote, at the GA, following the communication of campus census data by the Department of Housing & Residence Life;
B. Any changes to the budget totaling more than $5,000.00 throughout the year;
C. Any co-sponsorships involving URG;
D. Resolutions stating the opinion or decision made by the URG;
E. Executive Board appointments of Vice President and NCC positions;
F. The Executive Board election timeline as presented by the current Executive Board, by the first GA of the Spring semester.


Section 3 – Meetings


The General Assembly shall have weekly meetings. The President can call special sessions of the General Assembly without prior notice.


Section 4 – Quorum


The quorum for the General Assembly shall be fifty percent (50%) of the current voting representatives. Upon not fulfilling the quorum, the Vice President shall reschedule a General Assembly meeting for that week.


Section 5 – Proxy Voting


Proxy voting may only be used twice per Building Representative per semester. All proxy voting must be communicated to the Executive Board Secretary prior to the start of the General Assembly meeting.


ARTICLE VII – EXECUTIVE BOARD


Section 1 – Executive Officers


The Executive Board of the University Residence Government shall consist of a President, Vice President, Treasurer, Secretary, National Communications Coordinator (NCC), Director of Resident Advocacy, Director of Special Projects, Director of Civic Engagement, Director of Recognition, and the Advisor(s).


Section 2 – Powers


The Executive Board shall have the following powers:
All powers assigned by the Constitution and any other governing document. The Executive Board shall have all powers of the General Assembly with the exception of constitutional amendments and impeachments from the final General Assembly meeting of the Spring semester until Building Council elections have been completed.


Section 3 – Duties


Mentoring System:
The Vice President will determine the details of the mentoring system at the beginning of each semester. Each Executive Board member is responsible for mentoring at least one Building Council each semester and no more than two during the same semester. Executive Board mentor placements shall be discussed and assigned at the first General Assembly meeting of the Fall and Spring semesters. Each Executive Board mentor is required to perform the following duties: attend their assigned Building Council meetings and support all Building Council activities throughout the semester.
Office Hours and Meeting Times:
The Executive Board President is required to hold 10 office hours per week. All remaining Executive Board members shall hold 5 office hours per week.
Positions:
A. The duties of an Executive Board President shall be:
1. To prepare and distribute weekly Executive Board agendas;
2. To chair weekly Executive Board meetings;
3. To attend all regularly scheduled meetings with Executive Board Advisors and other University Administrators;
4. To serve on University committees, and designate other Executive Board members to serve on these committees;
5. To serve as the Resident Student Representative within the Student Government Association;
6. To maintain productivity for the Executive Board and entire University Residence Government and its components; and
7. To plan and implement the Summer Executive Board retreat and any other needed retreats and or planning sessions.
B. The duties of an Executive Board Vice President shall be:
1. To preside over General Assembly meetings;
2. To maintain productivity of the General Assembly meeting;
3. To serve as voting tiebreaker at General Assembly meetings;
4. To increase awareness of URG in the resident community;
5. To serve as public representative, in conjunction with the President, of URG in public and inter-organizational meetings and forums;
6. To resolve, alongside needed members, Building Council problems and concerns;
7. To promote positive and collaborative relationships throughout the organization;
8. To encourage collaborative programming between Building Councils;
9. To assist the President in their duties;
10. To coordinate Building Council elections;
11. To develop and maintain the mentoring system;
12. To plan and implement the Fall Building Council retreat; and
13. Other duties as assigned by the Executive Board President.
C. The duties of an Executive Board Treasurer shall be:
1. To preside over the General Assembly meetings in the absence of the Vice President;
2. To maintain overall responsibility for the financial management of both URG and Building Council funds;
3. To review and approve all transactions requested by Building Councils;
4. To set financial policy for URG subject to confirmation by a majority vote of the General Assembly;
5. To maintain contact with the Student Government Association Student Account Assistant;
6. To propose an annual URG budget by the first GA following the communication of campus census date by the Department of Housing & Residence Life;
7. To provide a budget update by the 2nd GA of the Spring Semester;
8. To keep accurate financial records for URG and Building Councils;
9. To spend URG monies in a fiscally responsible manner; and
10. Other duties as assigned by the Executive Board President.
D. The duties of an Executive Board Secretary shall be:
1. To take minutes of General Assembly and Executive Board meetings;
2. To keep attendance records of General Assembly and Executive Board meetings;
3. To coordinate the reservation of University spaces through Event Conference Services and Housing & Residence Life;
4. To distribute General Assembly meeting agendas and minutes weekly;
5. To maintain current and accurate contact information lists for all Executive Board and General members;
6. To maintain responsibility for archiving pictures, updating the website, and organizing presentations;
7. To maintain an accurate record of all Building Council meeting minutes in addition to General Assembly minutes and Executive Board minutes; and
8. Other duties as assigned by the Executive Board President.
E. The duties of an Executive Board National Communications Coordinator shall be:
1. To serve as the URG liaison to NACURH and CAACURH;
2. To lead delegations to NACURH, CAACURH, and CAACURH No-Frills conferences;
3. To re-affiliate URG with NACURH at the annual NACURH conference;
4. To maintain good standing of URG with NACURH;
5. To utilize NACURH services and educate Executive Board and General Assembly members about NACURH and its services;
6. To pursue, with the assistance of any active members of the University Residence Government, the submission of a minimum of one (1) nationally recognized bid;
7. To embrace any active member of URG that shows interest in being appointed to the NCC position for the following academic year;
8. To serve as a mentor to the National Communications Coordinator In Training; and
i. National Communications Coordinator – In Training (NCC-IT)
1. Potential NCC-IT candidates should attend CAACURH.
a. If there are no potential NCC-IT candidates, one should/can be identified from the CAACURH delegation.
2. NCC-IT is selected by majority approval of the Executive Board and confirmed by two-thirds (2/3) majority vote at a General Assembly meeting following the CAACURH Conference and prior to the close of the Fall semester.
3. The NCC-IT serves in an apprentice role on the Executive Board with no voting rights.
4. The NCC-IT attends the No Frills Conference.
5. NCC-IT can then run during elections for the NCC position if they would like it.
a. If the NCC resigns during their elected year, the NCC-IT can then be voted into the NCC position by a majority approval of the Executive Board and confirmed by a two-thirds (2/3) majority vote at a General Assembly Meeting following the resignation of the NCC.
9. Other duties as assigned by the Executive Board President.
F. The duties of an Executive Board Director of Resident Advocacy shall be:
1. To encourage resident and URG communication;
2. To follow up with concerns expressed by the resident community including resolutions from the previous year;
3. To analyze the concerns of residents and facilitate their solution;
4. To increase communication channels at General Assembly meeting between residents and URG;
5. To express the opinion of URG to the University Administration;
6. To work directly with Building Councils to represent and advocate for the resident community;
7. To serve as chair of Advocacy Committee;
8. To give a presentation updating the General Assembly on the progress of passed resolutions, by the end of each semester; and
9. Other duties as assigned by the Executive Board President.
G. The duties of an Executive Board Director of Special Projects shall be:
1. To coordinate all campus-wide URG programming;
2. To serve as chair of the Special Projects committee;
3. To use programs as an opportunity to increase URG awareness;
4. To coordinate join programming with other Towson University organizations and Towson University departments when necessary, subject to the approval of the URG President; and
5. Other duties as assigned by the Executive Board President.
H. The duties of an Executive Board Director of Civic Engagement shall be:
1. To coordinate all URG environmental community service-based initiative, including at least one (1) environmental or community event per semester;
2. To choose and promote at least one (1) charity each semester that which all of URG can work to raise money;
3. To serve as chair of the Civic Engagement Committee;
4. To work with other organizations at Towson University to plan join-initiatives;
5. To express the opinion and civic initiatives of URG to the University Administration; and
6. Other duties as assigned by the Executive Board President.
I. The duties of an Executive Board Director of Recognition shall be:
1. To serve as liaison between the Towson University Chapter of the National Residence Hall Honorary (NRHH) and URG;
2. To promote the NRHH Of-the-Month Program into the University Residence Government;
3. To coordinate Regional and National award bids with the National Communications Coordinator and the NRHH President;
4. To coordinate and/or collaborate Resident Assistant Appreciation Day, Building Supervisor Appreciation Week, and Maintenance Appreciation Day;
5. To plan the URG end-of-the-year banquet, Building Council inductions, and the winter banquet;
6. To fulfill duties as outlined in the National Residence Hall Honorary Constitution; and
7. Other duties as assigned by the Executive Board President.
J. The duties of the Executive Board Director of Residential Inclusion shall be:
1. Integrate the meaning of diversity through programming and initiatives.
2. Work with and actively support student events from other organizations in order to encourage residents to explore other programming avenues.
3. Maintain a mindset that fosters diverse social interaction.
Serve as liaison for the:
i. Center for Student Diversity (CSD)
ii. International Student and Scholar Office (ISSO)
iii. Director of Diversity Outreach for SGA
iv. Diversity Action Committee
4. Foster a welcoming environment for all university residents through inclusive initiatives.
5. Other duties as assigned by the Executive Board President
K. The duties of an Executive Board Advisor(s) shall be:
1. To attend Executive Board and General Assembly meetings;
2. To provide guidance and advice to URG members and Executive Board; and
3. To serve as a resource in communicating with the University Administration.


Section 4 – Impeachment and Removal


A. URG Executive Board officers shall be removed for reasons including, but not limited to, the following:
Failure to fulfill the position’s duties and/or responsibilities, behaving in a manner that is detrimental to the organization, inappropriate, and/or unbecoming of an Executive Board member.
B. The procedure for the impeachment of an Executive Board member shall be as follows:
1. Any voting member of the GA, Building Council member, or Executive Board member may initiate removal proceedings against any URG Executive Board member by submitting written charges to the President and the Advisor(s) of URG.
i. In the case that the President is the member to be impeached, the Vice President should receive the written charges.
2. At the proceeding General Assembly meeting, the charges against the Executive Board member shall be read. This hearing and the following hearing for a vote of the General Assembly shall be closed to everyone except the voting members of the General Assembly and the Executive Board unless all parties agree otherwise, or unless the appearance of the witness is necessary.
3. At the second General Assembly meeting, the Executive Board member shall be removed upon a two-thirds (2/3) majority vote. The General Assembly shall vote by secret ballot.
Section 5 – Vacancy
If an Executive Board position becomes vacant, the rest of the Executive Board shall nominate a successor for the position, which will then be confirmed by a two-thirds (2/3) majority vote at the General Assembly. Until a successor is confirmed, the President shall assume the duties of the vacant position; if the office of President becomes vacant the Vice President will serve as acting President.
Section 6 – Officer Requirements
Individuals currently serving on the Executive Board position must:
A. Live on campus while in office;
B. Maintain a minimum cumulative GPA of 2.5 while in office; and
C. Fulfill responsibilities listed in the URG Constitution.
D. If involvement outside of URG Executive Board exceeds University regulated student workload hours, the URG Advisor (s) must give approval, in writing.
Section 7 – Compensation
A. All Executive Board members shall receive a stipend of $200 per month.
B. The Executive Board President shall receive additional compensation in the form of on-campus housing. This compensation shall be provided by Housing & Residence Life in the form of a fee waiver, and shall not be deducted from the URG budget. The Executive Board President shall not be a Resident Assistant.


ARTICLE IX – COMMITTEES


Section 1 – Permanent Committees


The following committees are established permanently and are created to advance the responsibilities of the Executive Board member chairing the committee:
A. Leadership Council
1. The Executive Board President shall chair this committee.
B. Resident Outreach Committee
1. The Vice President shall chair this committee.
C. Advocacy Committee
1. The Director of Resident Advocacy shall chair this committee.
D. Special Projects Committee
1. The Director of Special Projects shall chair this committee.
E. Civic Engagement Committee
1. The Director of Civic Engagement shall chair this committee.
F. Recognition Committee
1. The Director of Recognition shall chair this committee.
G. Residential Inclusion Committee
1. The Director of Residential Inclusion shall chair this committee.


Section 2 – Ad Hoc Committees


The President has authority to establish as necessary to more effectively promote URG and its purpose.


ARTICLE X – AFFILIATIONS


URG shall be affiliated with the following organizations:
A. The Towson University Chapter of the National Residence Hall Honorary, referred to as NRHH;
B. The Central Atlantic Association of College and University Residence Halls, referred to CAACURH;
C. The National Association of College and University Residence Halls, referred to as NACURH; and
D. The Towson University Student Government Association, referred to as SGA.


ARTICLE XI – RATIFICATION AND AMENDMENTS


Section 1 – Ratification


This constitution shall be presented to the General Assembly one (1) week prior to ratification. The constitution shall be ratified and adopted by a two-thirds (2/3) majority vote of the General Assembly.


Section 2 – Amendments


All amendments must be presented in writing to the General Assembly at least one (1) week prior to consideration. Any amendment must be approved by a two-thirds (2/3) majority vote.


Section 3 – Review of Constitution


The URG constitution shall be reviewed under the supervision of an appointed committee every three years. An appointed member of the URG Executive Board shall chair this committee and appointed Building Council Members will serve on this committee. Any URG member can serve as a member of this committee. Any Executive Board that is currently in office can review the constitution on an as-needed basis.

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