Qualifying vs. Not Qualifying Projects

OTS provides this information to guide in determining qualifying projects for Student Technology Fees.

Typical expenses that qualify for Student Technology Fees:

  1. Renewal of out-of-date computers in smart classrooms and computer labs (computers over three years old).
  2. Replacement of out-of-date or inadequate projectors in smart classrooms and computer labs.
  3. Repairs and maintenance of audiovisual system components, including replacement projector lamps and projection screens.
  4. Addition of a Creston control system to manage the audiovisual system.
  5. An instructor podium to house the audiovisual system and computer.
  6. Speakers for computer and audiovisual system output.
  7. Replacement of damaged or life cycle renewal of audiovisual components.
  8. Installation of Promethean or SMART interactive boards.
  9. Addition of an Audience Response System (also known as clickers).
  10. Adding network jacks to support classroom or computer lab connectivity.
  11. Many of the equipment costs to convert a space into a smart classroom or computer lab.
  12. Software to manage the instructional or audiovisual environment (e.g., LANSchool) – see Qualifying Software page for more details.
  13. Cameras and video recording devices that are supplemental to a program and are used for assessment of instruction as opposed to production.
  14. Conversions of classrooms with no technology (limited to technology and A/V equipment only).
  15. Printers, scanners, and other shared devices networked to the student computers (excludes specialty devices such as 3D fabrication, large format plotters, etc.).
  16. Carts to store, transport, secure, and charge mobile devices (laptops, iPads, etc.) which are used by students in a classroom or computer lab.
  17. Audiovisual system components, devices, or changes needed to accommodate people with disabilities (faculty or students). Note: other funding sources may be applicable and all requests will be reviewed on a case-by-case basis.
  18. Hardware to support lecture or in-class content capture and/or videoconferencing such as cameras, microphones, etc.
  19. Upgrading components such as monitors and adding memory to existing computers; upgrading or replacing cards, connector boards, keyboards and graphics adapters to enable the student to use course-related software on the computer.
  20. Computer and equipment locks and cables, including podium door locks and Sonic Shock alarms which are part of the core audiovisual package.
  21. Computers or tablets that extend instruction outside of the classroom or computer lab infrastructure proper, such as field work, when tied to a class.

Expenses are not generally appropriate for Student Technology Fees and funding should be obtained through other channels:

  1. Instructional, research, or apparatus controller software. This should be planned and budgeted using department or college operating funds.
  2. Physical construction, enhancements, improvements, renovations, repairs to rooms. These expenses should generally be planned and budgeted using department or college operating funds, through Facilities requests, or other sources.
  3. Equipment other than computers, the audiovisual system, or related components.
  4. Classroom enhancements such as white boards, paint, green screens, sound deadening, etc.
  5. Conference rooms for primarily faculty and staff use (i.e. not in the course schedule), offices, or other venues that aren't directly and primarily used for student instruction.
  6. Physical servers to use in a computer lab.
  7. Furniture of any kind, with the exception of the instructor’s podium.
  8. Adding more electrical outlets to accommodate student computers, printers, etc. Note: electrical work to enable installation of the audiovisual system would be covered.
  9. Security and surveillance equipment such as access control mechanisms for door, room locks, swipe card readers, security cameras, alarm systems.
  10. Consumable supplies such as paper, printer or copier toner, dry-erase markers, etc.
  11. Digital or display signage of any type unless part of research directly associated with instruction; way finding monitors.
  12. Pay-for-print stations, supporting hardware, etc.
  13. Tablets, laptops, iPads, or other mobile devices unless the device is used as an audiovisual source at least 80% of the time and is not a general-use device used outside of the classroom by faculty for other purposes (email, notes, etc.).
  14. Electronic textbooks or e-readers.
  15. Replacing items that are still in good condition and within their planned lifespan just for the sake of having new equipment or to standardize on a current model without a compelling cause.
  16. Spares and backup equipment except unless centrally stored and managed by OTS Classroom and Computer Lab Technologies (e.g., projector lamps, etc.).
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