Frequently Asked Questions

HOW CAN I REQUEST BTU FUNDING SUPPORT?

  • Your engagement should first be captured in the BTU Database, if you are unsure if your engagement is already captured, contact Tess Heron at . When requesting support you will need to utilize your TUID, the 7-digits, in bold, located at the bottom of your TU OneCard.

WHAT DO I NEED TO INCLUDE WHEN REQUESTING CATERING OR MEAL TICKETS?

  • You will need to provide an event date, location, time, number of estimated attendees, and post-event a list of actual attendees after the event has concluded. If your request is approved, the Office of Partnerships and Outreach will purchase the meal tickets and have them delivered to the lead faculty/staff member.

WHAT DOES BTU NOT SUPPORT?

  • Activities that are solely for the recruitment of potential students to TU or when the primary activity is a campus tour/visit
  • Curricular enhancement activities such as field trips or experiential learning opportunities that are not focused on extending partnership or community engagement work
  • Faculty research not connected to community engagement or partnership projects
  • Transportation off-campus not connected to community engagement or partnership projects
  • Transportation to public events on campus not connected to community engagement or partnership projects

WHAT IS THE REVIEW PROCESS AND TIMELINE FOR BTU FUNDING?

  • Requests for BTU support will be reviewed on a rolling basis with decisions made based on the criteria above. Notifications will be made on a weekly basis.

ONCE APPROVED, WHAT IS THE PROCESS FOR RECEIVING BTU FUNDING SUPPORT?

  • BTU support is done via department transfers and faculty/staff members should coordinate with their departments to make any purchases or be reimbursed for purchases. BTU does not reimburse faculty/staff members directly.
  • After all related purchases are made or have been reimbursed by the department, any invoices/receipts must submitted for review along with the Stratus cost center and account information for which the funds should be transferred to. BTU funding support is not a grant, so funds will be transferred to the department based on actual expenses within the approved request.
  • Transfers will only be made to state departments and will be submitted after all purchases have been made.

WHAT HAPPENS IF MY REQUEST FOR SUPPORT IS NOT APPROVED?

  • If a BTU request is not approved for any reason, the Office of Partnerships and Outreach will make every effort to assist you in locating other institutional support for your efforts.

CAN I USE BTU RESOURCES IN COMBINATION WITH OTHER INTERNAL TU RESOURCES OR EXTERNAL SOURCES?

  • Yes, BTU resources are meant to be used in conjunction with other resources to support community engagement and partnership work. Individuals requesting BTU resources are obligated to report other sources of support for their project in the BTU Database.

CAN I REQUEST BTU SUPPORT MORE THAN ONCE PER FISCAL YEAR?

  • Yes, pending frequency, feasibility, and budget limitations.