07-06.01 – Policy on Personal Data Audit

  1. Purpose:

    Towson University has established implementing policies and procedures for employees to audit their personal records.

  2. Responsible Executive and Office:

    Responsible Executive:
    Associate Vice President for Human Resources

    Responsible Office:
    Office of Human Resources

  3. Policy: 

    1. Towson University is responsible for maintaining current and accurate data to comply with various federal, state, and local reporting requirements in addition to University purposes.

    2. In order to ensure current and accurate data, all employees shall audit and update, as necessary, their personal and demographic data at least once a year. Employees are also encouraged to make updates as they occur throughout the year by contacting the Office of Human Resources. 

  4. Procedure:

    1. A Demographic Update Form will be sent confidentially to each employee on a yearly basis. The Form must be updated, if necessary, signed, and returned to the Office of Human Resources by the employee within two (2) weeks of its receipt. 

    2. After the Office of Human Resources receives the completed and signed Form, the employee may be contacted to provide documentation, an explanation, or additional information.

Related Policies:


Approval Date:

Effective Date: 6/4/04

Signed By: President’s Council

How to Request the Policy PDF

This online version of the policy may include updated links and names of departments. To request a PDF of the original, signed version of this policy, email the Office of the General Counsel, .