Minimester & Summer Instruction Policies & Procedures

Policies

  • In signing the Instructor Contract, the instructor acknowledges that he/she has read and agreed to all policies and procedures stipulated herein and in the contract.
  • Minimester or Summer policy questions and issues are handled by the Provost’s Budget Office at 410-704-2124.
  • Faculty can only be compensated for teaching courses for which they have signed the Instructor Contract.
  • Chairs and Program Directors should not set lower enrollment limits for Standard courses than are set in the fall and spring semesters and are encouraged to set higher limits when it does not significantly reduce the quality of the course.
  • Faculty teaching classes with multiple HEGIS codes or course numbers will be
    compensated for a single course; and all sections should be listed on the same contract.
  • Linked or mixed undergraduate-graduate courses (e.g., 300/500) are treated as a
    single class and compensation for linked courses is calculated at the undergraduate pay rate up to the single course maximum.
  • Enrollment in an individual course or class cannot be split to create multiple sections of the same course for compensation purposes.
  • Faculty may teach Standard or Special courses with an enrollment of 1 student or more.
  • Minimester Only: Appropriate Department Chairs or Program Directors must formally submit cancellation requests by email to Enrollment Services (). The instructor or department is responsible for contacting all enrolled students in canceled courses on the cancellation date. Student contact information can be obtained from Enrollment Services. The Department is also required to follow the standard contract cancellation procedure established by the Provost’s Budget Office by completing the Faculty Payments Cancellation Form.

Procedures

  • Standard Course Term Files are submitted to Enrollment Services, but off-campus/closed contract Course Term Files must be sent to Bev German, ES 103.
  • On-campus Minimester and Summer courses should be submitted with standard Minimester and Summer section numbers.
  • Off-campus Minimester and Summer courses should be submitted with off-campus section numbers.
  • Instructor Contracts are submitted to the Provost’s Budget Office, which handles all
    contractual and payroll issues. Instructor contracts for off-campus courses should be submitted prior to start of the Minimester and Summer sessions, so that pay can be processed in a timely manner.
  • Instructor contracts for Special courses, such as internships and supervision of student teachers, off-campus courses or other courses in which enrollment occurs outside the standard time frame for the session in which the course is offered, should include an attachment indicating the date of completed enrollment, so that contracts are processed for pay at an appropriate time.
  • Summer Only: The session number of the Summer Session in which a course is offered that appears on the Instructor Contract must match the session number on the relevant Course Term File and in PeopleSoft; when there is a conflict, the default will be the session number in PeopleSoft.
  • Enrollment counts to determine initial compensation are done after 5 p.m. on the last day of the Change of Schedule (Add/Drop) period for each session. Students added by the instructor after the end of Add/Drop are NOT included in the calculation of faculty compensation.

Teaching Load Guidelines

View course load limitations for Minimester and Summer semesters.