Faculty Travel

Connect with your college dean for additional information about these guidelines and/or travel funding supported with monies other than state-side (hard) monies.

General Travel Funding Guidelines

• Funding varies by college. The maximum total amount of travel funding from the college and/or department for individual faculty persons per fiscal year will be determined and communicated by each college.
• Travel funding will be provided to only one faculty person on co-authored presentations, panels, paper or workshops.
• Funding is limited in scope. Faculty persons giving any particular presentation, panel, paper and/or workshop may receive travel funding one time only for that particular presentation, panel, paper or workshop.
• Multiple faculty persons may receive travel funding for interdisciplinary presentations, panels, papers or workshops that involve faculty persons from more than one college. Approval for such multi-college interdisciplinary presentations, panels, papers or workshops needs to be gained from each relevant college dean.

TUNE Faculty Travel Reimbursement

Reimbursement will be made for only one round-trip to/from TUNE in a single day.

Any faculty member who teaches a three (3) or four (4) credit face to face or hybrid formatted course at TUNE may request reimbursement for travel at the approved state government rate up to 32 miles one-way or 64 miles round-trip each day the course is taught on-site at TUNE. 

Submitting for Reimbursement

In order to receive reimbursement:

• A travel expense report must be submitted through Stratus.
• The report must include electronic files or screenshots of the appropriate mileage log/s and supporting documentations. Supporting documents include maps confirming distance traveled (home to TU, home to TUNE, TU to TUNE) and toll receipts if applicable. Save these screenshots to a folder on your computer so you have them available to attach each time you request reimbursement. This is needed to verify the mileage for which you are reimbursement eligible.
• Just as with your regular department requests, you are not eligible for the mileage from your home to campus if the main campus is considered your regular work location. 

You can submit an online request for each trip you make to teach a class at TUNE or a form for multiple TUNE teaching days during the semester. Do not submit a form in advance for days not yet completed. Please consider any submitted paper requests that have not been reimbursed yet as invalid and resubmit the request online.

Download a mileage log (PDF)Download Stratus instructions (PDF)

For assistance, please email Stratus Financials at stratusfinancialsteam AT_TOWSON.  

Calculating Reimbursable Mileage

If the distance between a faculty member’s home and TUNE is less than 32 miles, then the faculty who teach a three or four-credit face to face or hybrid course on-site at TUNE may request reimbursement for travel at the approved state government rate for the lesser home to TUNE distance but not the greater TU to TUNE 32-mile distances.

If the distance from the faculty member’s home and TUNE is more than 32 miles, then the faculty member who teaches a three or four credit face-to-face or hybrid formatted course on-site at TUNE may request reimbursement for travel at the approved state government rate for only the trip from campus to TUNE as calculated by the Provost’s Budget Office (32 miles one-way/64 miles round trip) not the mileage from home to TUNE.