Class Schedule Building

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Scheduling Details

You can begin working on schedules using the CLSS scheduling system. You can use the CLSS Framer to roll individual class sections; the Registrar's Office will follow up each semester by email with a reminder of how this works.

Validating the Schedule

See dates and deadlines for validating the schedule. After the validating deadline, if you have not scheduled classes into a room where your department has priority, the room will be used for classes without a room pre-assignment.

Please note: Departments should determine for each class when and where the final exam will be held, in order to determine possible room conflicts early on.

Course Requirements 

Classes must meet for a minimum number of minutes depending on component and number of units (e.g., 3-unit lecture courses meet for 2250 minutes including exams). Please verify that your classes are meeting for enough minutes. CLSS will stop you from adding a class that does not meet for enough minutes.

Prior to submission, double-check whether you are offering a class not adhering to the Course Schedule Matrix (PDF). If you are, please send us a justification why it is off matrix. Also please verify that at least 20% of undergraduate course offerings are held during non-peak periods. Schedules will be reviewed for adherence to the non-peak policy, and if they are not in 20% compliance we will contact you for correction. The peak and non-peak information can also be found on the Course Schedule Matrix. 

For a class that has Free or Low Cost Course Materials, select the “FREE” or “LOW” attribute under “Section Attributes” in CLSS (instead of adding a Comment).

We no longer require Course Term File (CTF) forms, but will still need to be notified via email about:

  • Classes that Meet Together but are not Combined in CLSS (like the lectures for LLBs)
  • TSEM 102 Sections
  • Questions about Special Topic Titles

Proofing the Schedule

See dates and deadlines for proofing the schedule. You will receive an email with instructions for Official Proofing; please wait for this email before proofing.

Dates and Deadlines

Fall 2026

  • Begin working in CLSS on December 18, 2025
  • Validate the schedule by Monday, February 9, 2026
  • Proof the schedule by March 2-3, 2026
  • Schedule will be published on March 9, 2026
  • Registration begins April 13, 2026
  • Fall Break is on Friday, October 23, 2026 (TU is open but there are no classes); if a class meets only on Fridays, it will have to meet for extra minutes each week to make up the required contact minutes

Minimester 2027

  • Begin working on the schedule in CLSS on July 30, 2026
  • Validate the schedule by August 31, 2026
  • Proof the schedule by September 7, 2026
  • Schedule will be published on September 11, 2026
  • Registration begins October 12, 2026

Spring 2027

  • Begin working on the schedule in CLSS on July 30, 2026
  • Validate the schedule by September 14, 2026
  • Proof the schedule by October 1 and 2, 2026
  • Schedule will be published October 8, 2026
  • Registration begins November 9, 2026

Summer 2027

  • Begin working on the schedule in CLSS on July 30, 2026
  • Validate the schedule by October 5, 2026
  • Proof the schedule by October 26-27, 2026
  • Schedule will be published October 30, 2026
  • Registration begins March 8, 2027
  • Summer session dates:
    • 10-week session: May 24 (Monday)–Aug 4 (Wednesday), code: 10W
    • First 5-week session: May 24 (Monday)–June 29 (Tuesday), code: 5W1
    • 7-week session: May 24 (Monday)–July 15 (Thursday), code: 7W1
    • Second 5-week session: Jun 30 (Wednesday)–Aug 4 (Wednesday), code: 5W2
    • No classes on Friday, June 18, or Monday, July 5

University Courses and Program Modality Definitions

Courses

  • On-campus (in-person) course: classes consist of synchronous instruction occurring with the learner(s) and the instructor(s) in the same location at a university site.   At TU, up to 10% of the instruction in an on-campus (in-person) course may be conducted online.
  • Online (distance education) course: all instruction must occur synchronously or asynchronously online. At TU, 100% of the instruction in an online (distance education) course must occur online. However, on-campus meetings/activities are permitted for orientation, testing or academic support services.
  • Hybrid course*: instruction occurs both on-campus and online to the same group of learners.  At TU, 10-90% of the instruction in a hybrid course must occur online.

Programs**

  • Distance education program: comprised of 100% online (distance education) courses. Requirements for in-person orientation, testing or academic support are permitted in distance education programs.
  • On-campus program: a program that is not a distance education program.
  • Both: a program that is offered in both distance education modality and on-campus modality

*Any course with less than 10% online instruction is considered an on-campus (in-person) course. Any course with more than 90% online instruction is not considered to be a hybrid course; it is also not considered to be an online (distance education) course as 100% of instruction in online (distance education) courses must occur online.

**COMAR definitions used on MHEC program proposal coversheets

Scheduling Documents

Contact Us

  • Suzanne Hill - x4-4347
  • Veronica Musick - x4-2278
  • Yolanda Carter - x4-5236