The internal resource planning and allocation process occurs annually, enabling the university to develop the operating plan and budget while gathering critical data for the University System of Maryland and state budget cycles. The schedule defines the timeline for each vice president to prepare and submit materials to the president. Internal processes should be developed to coincide with this schedule.
This timeline depicts each stage of the internal resource planning and allocation
Internal Budget Flowchart (DOC)
The Operating Budget and Plan book is published for the current fiscal year.
November - December
The budget and operating plan guidance letter is sent from the Vice President for Administration and Finance to each divisional area stating general and specific guidelines for the upcoming fiscal year. Budget Submission Instructions are sent to the Divisional Budget Officer (DBO) outlining when documents are due.
November – February
Each division prepares a consolidated resource plan and allocation based upon the departmental budget plans. Departmental plans, including new initiatives, are submitted to the division’s vice president on the Departmental Resource Plan and Allocation Form. Then, the divisional budget plan is submitted, with new initiatives in priority order, on the Divisional Resource Plan and Allocation Form to the University Budget Office by the beginning of March.
Base budgets remain the same until changed in the budget approval process. The annual divisional operating plan can include budget reallocations, requests for new resources, personnel changes, position reallocations and requests for new positions. Descriptions of new programs and changes in programs are included.
January - February
The University Budget Office completes the Tuition and Fee Modeling for the next fiscal year based on enrollment projections and USM guidelines. The divisions submit, for university approval, the plans for rates and fees for the upcoming academic year. For example, in February 2015, the divisions submitted rate and fee plans for fiscal year 2016 (the fall 2015/spring 2016 academic year).
March - April
Formal internal budget hearings with the president and vice presidents are held with each division presenting their requests for resources previously submitted in the divisional budget request.
External budget decisions are finalized by the General Assembly and USM. The campus is notified of any changes from the external budget submission that may impact the internal allocation.
April – May
The president authorizes the final budget plan. A final Budget and Operating Plan Guidance Letter is sent from the president to the vice presidents.
The University Budget Office, in cooperation with divisional budget officers, loads detailed departmental budgets to the automated system for the July 1 fiscal year start.