Reserving Facilities

On the west side of campus, the LEED Gold certified West Village Commons features 10,015 square footage of meeting space including a large ballroom and three conference areas.

Veterans attending event in Ballrooms


Event and Conference Services schedules, plans and assists all clients to ensure campus events successfully project the university’s commitment to excellence. 

Banquet table setting
West Village Ballroom

West Village Ballroom

Occupancy: 400 Seated; 500 Reception

The West Village Ballroom is located on the fourth floor of the West Village Commons. Recently constructed, the room features wall-to-wall carpeting, and the most up-to-date technology for your sound and presentation needs. The Ballroom is also equipped with dividers, allowing the room to be split into three smaller rooms. Parking is available at the adjacent West Village Parking Garage.


Conference Room
Conference Rooms

Conference Rooms

Occupancy: up to 42 Open Square; up to 100 Theatre Seating

Three conference rooms each featuring carpeted floors, integrated technology, wi-fi connectivity, phone and LAN lines. Parking is available at the adjacent garage.



Campus rooms are available for use by students who are involved with University Registered Organizations (URO) and for university events or meetings sponsored by campus departments. Reservations are required.

1. Determine your needs in detail:

  • The time of your event
  • The number of guests who will attend
  • Type of event and desired set-up (e.g., banquet tables or lecture style)
  • Your AV equipment needs
  • Other equipment needed (stage, podium, etc.)
  • Whether you will serve food and beverages
  • Parking for visitors
  • Budget

2. Log into 25Live to Create an Event

  • One student contact per URO to serve as the point person for all events
  • Departments, please include your budgetary information

The reservations unit works with each requestor to determine the best available room for the event requested and will discuss other options or requirements needed in order to have a successful event. A reservation confirmation is then forwarded to the requestor and an Event and Conference Services event manager is assigned to each event.

By working with you and understanding your needs, goals and budget, the event manager will offer suggestions, guidance and solutions to meet or exceed expectations to attain a successful, safe and memorable event. The event manager is available throughout the event.


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