There are two processes for interagency transfers used to record financial activity between state agencies depending on whether the agency is paying an interagency invoice or billing another agency.
Each agency may only process transactions that increase cash of another agency. This means the agency being charged must process the transfer document. The billing agency must provide all necessary accounting information to the agency being charged so they can enter that information as part of a cash transfer. A brief translation of the information you may be asked to provide includes:
When an invoice is received from another state agency, (for example: another university, Department of Public Safety, Department of Environment, etc.), do the following:
Billing another state agency for goods or services rendered requires the assistance of the Bursar's Office. All state or third party invoices are processed through an online billing system.
Invoices are processed in PeopleSoft Student Financials, summarized, and then interfaced to the PeopleSoft Financials general ledger. The amount is credited at that time to the requesting department as revenue with the description of SF INT mm/dd/yy (Student Financials interface). The Bursar's Office takes the responsibility for tracking the invoice and making sure it is paid.
For preparation of invoices, please refer to the Bursar's Office website. Go to the faculty and staff resources section and click on 'Online Invoice System' for instructions.
Questions on interagency transfers should be directed to Comptroller Cathy Mattern in University Accounting at 410-704-5563 or cmattern AT_TOWSON.