Routing & Submission

When should I notify the OSPR that I plan to submit in the near-term?

The OSPR prefers to be notified as soon as you know you plan to apply to an opportunity, ideally no less than 30 days before the deadline. If your proposal will be submitted in that timeframe, the OSPR requires the following information:

• a link to the funding opportunity announcement/solicitation or a copy of the opportunity
• the deadline or expected submission date
• notification as to whether TU will be the primary organization submitting the proposal or a partner will serve as the lead organization

Notify OSPR by contacting your pre-award point of contact or the general OSPR email.

Pre-award point of contact	college
Anne Greene Associate Director Administration Building, 321 Phone: 410-704-4488 Email: agreene AT_TOWSON	CHP CLA COFAC COE Cook Library Non-Academic Units
Kat Fusick Grant & Contract Administrator Administration Building, 322 Phone: 410-704-4687 Email: kfusick AT_TOWSON	FCSM CBE FDRC/Seed Funding
Thea Robertson Grant & Contract Specialist Administration Building, 337A Phone: 410-704-4933 Email: trobertson AT_TOWSON	Funding Searches

What support can I expect from the OSPR?

The OSPR team member will review the solicitation and study the sponsor guidelines, and then schedule a meeting with you to go over the proposal's details and confirm the submission plan. This will include determining a plan for completion of the proposal documents.

Routing Timeline

All proposals are routed for approvals to the PI / Co-PI’s chair(s) and dean(s); therefore routing should occur a minimum of 5 business days prior to the deadline to allow for review and insure submission. Individual chairs and deans may require that the proposal be provided to them early and outside of the routing process to allow them additional time for review. Check with your department chair for additional information. 

The following documents / information are required for routing:

• project narrative — while this can be a draft, it is reviewed by your chair and dean
• final budget
• final project dates
• final project title
• 3-5 sentence abstract (for internal purposes only) 

The OSPR will advise you of other documents that may be needed for your particular proposal.

Subawards

TU as the Subawardee

If Towson University will be a subawardee on a proposal to another university, it is likely that TU’s deadline will be at least one week earlier than the funding opportunity closes so that the lead institution is able to finalize its documents. It is important to keep this in mind for routing purposes. 

The following documents are required for routing:

• scope of work for the TU project personnel
• final TU budget
• final project dates
• final project title
• 3-5 sentence abstract (for internal purposes only) 

TU as the Lead

If TU is the lead on a project it is important that the partner institutions get their materials to TU no less than five business days before the deadline so that we are able to meet our internal review deadline and successfully submit the proposal.

Please note that the final budget for routing will need to incorporate the final budgets from all subawardee institutions. 

Routing Process: Kuali Research

Kuali Coeus (KC) is a web-based integrated software system that supports core processes in the OSPR. It is used for proposal development and submission, award and subaward management, Institutional Review Board (IRB) and Institutional Animal Care and Use Committee (IACUC) protocols and committees, and general agreements and negotiations associated with sponsored programs, such as materials transfer, teaming and research, confidentiality and invention disclosure.

Sign in using your Towson NETID and password.

Note: Please use either Google Chrome or Mozilla Firefox to login to Kuali. Internet Explorer and Safari browsers may experience issues with loading the pages.

ROUTING APPROVALS

All PIs and Co-PIs must certify and approve the proposal to begin the routing chain.

The approval chain will include:

• the chairs for all PI/Co-PIs
• the deans for all PI/Co-PIs
• final approval by OSPR

The proposal will not move from the chairs to the deans until all chairs have approved.

If approval by other parties is required, such as the Towson University Foundation for TUF submissions, the OSPR will obtain email approval.

Who submits the final application?

The OSPR will be the final reviewer and submitter for all proposals where the university is the main applicant of record. In instances where the Towson University Foundation is the main applicant, a TUF member will perform the submission.

For applications submitted through the National Science Foundation’s Research.gov portal the PI should initiate a new proposal, then share the proposal with SPO/AOR to enable the OSPR staff to edit, review and submit the proposal. Refer to the Research.gov help document for assistance.

Other Grants.gov applications submitted via a PDF packet will also be completed by the OSPR team member assigned to your proposal, who will work with you to gather the necessary information and supporting documents.