Routing & Submission

Routing

• Most proposals are routed for approvals through all key personnel and their leadership in Kuali Research. To allow time for review and ensure submission, routing should occur a minimum of 5 business days prior to the deadline.
• Notify your chair and dean or equivalent leadership of intended submission early and include a link to the opportunity and due date. Be sure to follow your specific college’s procedure for grant routing and submission. Check with your department chair for additional information.

The following documents/information are required for routing and will be reviewed by your leadership:

1. Project narrative — may be a draft
2. Final detailed internal budget
3. Budget justification — may be a draft
4. Final project dates
5. Final project title
6. Abstract — 3-5 sentences describing your project 

OSPR will advise you of other documents that may be needed for your particular proposal.

Kuali Research

Kuali is a web-based integrated software system that supports core OSPR processes. It is used for proposal development and institutional routing, award and subaward management, Institutional Review Board (IRB) and Institutional Animal Care and Use Committee (IACUC) protocols and committees, and general agreements and negotiations associated with sponsored programs, such as materials transfer, teaming and research, confidentiality and invention disclosure.

Routing Approvals 

All PIs and Co-PIs must certify and approve the proposal in Kuali Research to begin the routing chain. The proposal routes sequentially from OSPR first, through all key personnel, on to chairs, then to deans, and back to OSPR, one group at a time. OSPR must approve first and last for compliance.

Ex. 1) OSPR > PI > Chair > Dean > OSPR

Ex. 2) OSPR > PI, Co-PI, TU Faculty #1, #2 > Chair and Chair > Dean and Dean > OSPR

Proposal Submission 

• OSPR will be the final reviewer and submitter for all proposals where TU is the main applicant of record.
• In instances where the Towson University Foundation is the main applicant, a TUF member will perform the submission.
• If faculty or staff submit proposals on their own and funding will eventually come through TU, the proposal must go through OSPR to avoid budget errors and delays in award negotiation, acceptance and set-up.

It's All About the Timing... 

• Refer to the Submission Timeline 

Important Things to Note:

• OSPR will not prioritize proposals received less than 5 business days from the sponsor deadline over other proposals received in accordance with OSPR’s standard submission practice requirements.
• PIs and Key Personnel should be reasonably available until submission to discuss and address required or suggested proposal needs or revisions identified by OSPR, unless alternate arrangements have been made and approved by OSPR. Failing to be available may result in your proposal not being submitted.
• OSPR appreciates being notified of funding opportunities as early as possible, even when sponsor deadlines are several weeks or months away. However, OSPR reviews proposals in accordance with sponsor deadlines while balancing the needs of all investigators. During periods of high submission volume, proposals with the most imminent sponsor deadlines will receive priority attention.
• High-Volume Solicitations and Deadlines: To ensure each PI and project receives the time and attention it deserves, OSPR may request that your proposal submission date be moved earlier than the funder's posted deadline. This adjustment would only be made to help manage high-volume solicitations or particularly busy deadlines periods. We appreciate your patience and cooperation as we work to support all submissions effectively.