Submit Your IRB Proposal

The Towson University Institutional Review Board (IRB) follows a monthly deadline system for application submissions and reviews. Read further on for how the process works. 

IRB Guidance in Response to COVID-19

The IRB has issued the following Guidance for IRB Approved Studies (DOCX) that need to move online for data collection.

OSPR is working with the IRB to expedite COVID-19 related protocols as quickly as possible. If you have a COVID-19 protocol, please make sure to include a reference to this in the title so staff is aware of the type of research being conducted. Although we are doing our best to expedite these as quickly as possible, approvals ultimately rely on the completeness of the application, timeliness of the PI returning any revisions, and reviewer approval.

Next Deadline: July 17

Standard review submissions will follow the deadline and review process as outlined below. All materials must be received no later than the next deadline date.

*Accelerated and amended applications continue to be accepted on a rolling basis.

Review Timelines

Please allow time for administrative processing. You should expect a response within 2 weeks (10 business days) for accelerated review or 15 business days for standard review within receipt of your confirmation email that it has been submitted to a reviewer. 

A note to help get you started

The PI Manual 

A Principal investigator (PI) manual (PDF/DOCX) has been developed to help researchers navigate the IRB process and complete their application. The IRB strongly suggests that all researchers refer to this manual when preparing their proposals. Click on a topic within the Table of Contents to go directly to the section you wish to read. 

Template Consent Form

The IRB has created a template consent form (PDF/DOCX) with required/optional sections, as well as recommended language that all TU investigators should adhere to. The IRB will heavily reference this template in their reviews. Please follow carefully to avoid minimum revisions after submission. 

Navigating Kuali Protocols

Not sure how to submit in the new system? View our Kuali Protocols User Guide PowerPoint.

In addition, you can visit the Kuali Protocols Support Page for step-by-step instructions on each phase of the submission and review process, including amending, renewing, and closing out protocols. 


Steps to Submission, Review and Approval

The IRB reviews all proposals for human subjects' research before the research is conducted to ensure that the research plan adequately protects human subjects.  

  1. Determine if your research requires IRB review. Not all research requires review and approval from the IRB. Your research must meet the definition of Human Subjects Research. Visit the PI (principal investigator) manual for more information on this.
  2. Determine the next deadline date you must submit all materials by. (*See below for the most up-to-date information.)
  3. If you are a student investigator: find a faculty advisor who will oversee and help guide you through your research. You must have a faculty advisor in order for your study to be reviewed and approved. Your advisor will need to complete the Faculty Advisor Agreement (DOCX/PDF). This will need to be attached separately in your online protocol for it to be accepted and reviewed by the IRB. 

  4. Complete CITI Human Subjects Training. Please note that all investigators who are directly involved with human subjects and data collection/analysis must complete training. Please be mindful of who is considered a co-investigator and is directly involved with human subjects and data collection/analysis.

    Kuali Protocols will automatically pull CITI certificates into your online protocol when you add TU faculty, staff, or students. External investigators will need to have their certificates attached separately.

    Applications will not move forward to review until certificates of completion have been received from ALL study personnel. 

  5. Determine if your research falls under accelerated, standard, or full board review. You will need to know which kind of review your research will fall under in order to submit for the appropriate review timeline. 

    Kuali Protocols has a general questionnaire that will populate the correct application for your type of review. 

  6. Complete your application, attach all supporting documents, necessary signatures, and submit electronically in Kuali Protocols. 

Deadlines

Each month has a deadline for when applications requesting standard or full board review must be submitted by in order to be reviewed and approved within a 2-3 week time-frame of the deadline date. This is to guarantee that you will hear back on the status of your application by a certain date (usually by the 2nd or 3rd Friday of the following month).

Completed applications are due by 11:59 p.m. on the 3rd Friday of the month. Applications received after this date WILL NOT be sent for review until the next deadline. 

NOTE: IRB meeting dates may be canceled if no requests for Full Board review are received. 

Summer 2020: IRB SCHEDULE AND DEADLINES

Summer Schedule

IRB applications are accepted and reviewed throughout the summer; however, there may be delays in the normal 2 week (accelerated) and 3 week (standard/full board) review timelines since reviewing faculty may be out of office during some of this time.

IRB meetings are also not scheduled to take place during the summer months. Applications received that require full board review will be reviewed during the August IRB meeting. 

Application Deadlines IRB Meeting Dates
May 15 N/A - See August
June 22 N/A - See August
July 17 August 21
August 21 September 18


Note to early applicants

TU adheres to a strict deadline in order to promote fairness in review length timelines. Should you submit your application in advance of the next deadline, please note that your application will be processed, but will not be submitted for review to an IRB reviewer until that deadline date.