It is imperative that grants are closed out in a timely manner. Please respond to communications from the post-award team as soon as possible so necessary actions can be taken within the allotted time frames.
Ninety (90) days prior to the project end date, a grant close-out email will be sent to the principal investigator (PI). The email will request information regarding the expected status of the grant at the scheduled end date. Please respond in a timely manner.
The PI is responsible for programmatic requirements such as technical or progress reports and required data collection and submission. The PI should also submit a copy of all reports to the OSPR. Please refer to the sponsoring agency's terms and conditions for appropriate reporting requirements.
All financial reports will be prepared by the Post-Award team and submitted to the sponsoring agency after PI's approval.
The procedure for closing out a fixed-price contract is detailed below. The policy, including definition and applicability, can be found on the Grant Management Guidelines page.
One-half the total unspent funds from completed fixed price contracts, after appropriate F&A cost distribution, will be transferred to the appropriate departmental self support account following these procedures. Please note:
No special revolving department numbers will be established; each department will elect an existing self-support account for this purpose. To avoid transfer delays, departments should inform the OSPR of the department number that will be used for this purpose.