Travel & Meal Expense Reimbursements

The university will reimburse faculty and staff for business meals, food for events, and travel expenses on the basis of a properly prepared request for reimbursement.  Travelers should complete the Travel Expense Voucher found in the Tiger Travel expense reporting system to request reimbursement for these type of expenses.

Travelers should also refer to the Business Travel Services Procedure Manual (PDF) for more detail on the business travel, meal, and entertainment reimbursement process.

When to File A Travel Expense Voucher

Travelers who received a travel advance from Business Travel Services must submit a Travel Expense Voucher within five business days of their trip date. Otherwise, the traveler should file as soon as possible to ensure prompt reimbursement.

How to Complete A Travel Expense Voucher

Basic instructions include:  itemize expenses daily, stay within published meal rates, be accurate when reporting trip start and end times as this determines meal eligibility, and include notations when clarity is needed to allow for faster review process. Take care to complete the request accurately to ensure reimbursement can be distributed to you on a timely basis. For more information on how to enter data in the Tiger Travel system, please refer to Tiger Travel Resources page.

Quick Reference of Miscellaneous Expenses

Type of Expense Allowed?
Airline or hotel cancellation fees  No
Alcoholic beverages  No
Collision damage waiver/employee traveler  No
Collision damage waiver/non-employee traveler  Yes
Check cashing or traveler's checks No
Excess baggage - university equipment & supplies  Yes
Exchange rate fees  Yes
Flight insurance No
Foreign car rental Yes
Gratuities - $1.00 per bag and $1.00 per day for housekeeping Yes
Ground transportation - taxi, buses, etc. Yes
Laundry - after first week Yes
Mileage driving to/from local airports Yes
Parking Yes
Passport/Visa for official travel Yes
Personal Accident Insurance (PAI) No
Personal Effects Insurance (PEI) No
Registration fees - conference related Yes
Registration fees - airline related (under $30/trip)  Yes
Telecommunication - business related  Yes
Toll charges  Yes

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