Stratus Travel Resources
Business Travel offers resources on Stratus Financials functions through a series of detailed self-help documents in PDF format and selected videos.
Please review the self-help documents, presentations and videos on this page. If you still need assistance, please contact the Business Travel Office at 410-704-5421 or travel AT_TOWSON.
- All TU employees should complete training for the modules you expect to use, starting with general navigation, employee reimbursements, travel and purchasing.
- Supervisors, financial stewards and cost center managers must complete training for all Stratus modules. Financial stewards and cost center managers should review the quick reference guide (PDF).
- These docs apply to more than one module so it might be helpful to refer to them throughout the process: Stratus glossary terms and definitions (EXCEL), delegate/reassign tasks when out of office (PDF) and manage delegates (PDF).
STratus travel tips & Tricks
Helpful Facts on Travel Expenses in Stratus
See our Stratus Travel Tips & Tricks document (PDF) on authorizations, expense reports and more.
- Watch the travel training video (VIDEO).
- See how to create a total travel authorization (PDF).
- See how to create a travel authorization (PDF).
- See how to approve a travel authorization (PDF).
- See how to create a travel expense report (PDF).
- Mileage Log (PDF)
- Mileage Log Job Aid (PDF)
- See how to approve a travel expense report (PDF).
- See how to view a rejected expense report (PDF).
- See how to How to run the Travel Authorization Report (PDF).
Students do not have access to the Stratus Financial System. All student travel will be processed in DocuSign.
- See how to create a student travel authorization (PDF).
- See how to create a student travel expense report (PDF).
Student Travel Related Links:
Travel Expenses FAQ
Did Tiger Travel go away?
Yes. Stratus replaced Tiger Travel. Students won't have access to Stratus. They will use DocuSign to submit travel authorizations and travel expenses. Travel expenses will be paid through Accounts Payable as a 'supplier' if they need reimbursement for a trip. The workflow in Stratus doesn't need to be maintained for students like it did in Tiger Travel.
Is there a field to check for international travel?
There is no specific template for International Travel. If traveling out of the country, the traveler will select the template “Out of State” and in the location field they’ll be able to select the specific city and or region of the country. In addition, there is a comment section to note important information pertaining to their trip.
If my supervisor is out of the office, can travel approvals be delegated?
Yes, an “Out of Office” rule can be set so that travel approvals can be delegated to another staff member. This feature is different than the managing delegate role because you can indicate a specific time frame in case you are out on extended leave or vacation. Set up “Out of Office” rules under preferences.
Is the travel preparer similar to the travel coordinator? Can the same person do these tasks?
In Tiger Travel, the traveler preparer was either the employee or travel coordinator and they would create a travel authorization or expense form.
In Stratus there will no longer be a role for the travel coordinator because anyone can enter expense forms, as well as enter account coding to accounts payable invoices. Employees will enter their own travel forms, or select the option to add someone as a delegate to manage travel forms on their behalf.
How come multiple sources of authorized travel money can only be applied to one thing rather than combined monies covering all expenses as with the old system?
Oracle is functioning as delivered and requires each preauthorized expense item to be attached to the actual expense in the expense report. See-recommended business process changes on slide 20. Note-if you have estimated expenses which have the same cost center and you underestimated one but were over in the other, you can attach the same authorization to your expense. The only time you will receive an error is if the cost center is different. The travel team is currently testing some possible solutions to this issue. Solutions must also be audit complaint.
Faculty have no idea of how to fill out an expense report. Shouldn’t this be an administrative job and reside with the admins or chairs to complete?
That is a departments business process and if they want the admins to create, edit and submit forms on the faculty members behalf the faculty member needs to delegate. A suggestion would be for the Dean and Chair to send out a communication with Delegation instructions. Most admins in the past were the old travel coordinator. Therefore, one of their roles and functions was to process travel. Nothing has changed other than terminology.
How come travel authorizations don’t get recorded so you can look them up later for reference or even print out a paper copy if you want?
This is not a true statement. From your home page click on Me and then the Expense Tile. Click on the Snow globe to the left. You will see a listing of all travel authorizations and their existing status (Withdrawn, Pending Manager Approval, Rejected, Approval completed etc.). You can click on them for information.
After approving expenses or travel authorizations, they “disappear” and my Admin Assistant and I have no idea how to locate them again. Sometimes we need to look at prior approvals to make sure we’re not approving the same thing twice. We also keep internal tracking spreadsheets for certain categories of expenses. If we approve before we record something on our internal documents, we can’t find them again in Stratus.
Once a CCM or FS approves a form you will not see the form in your queue. However, you may run travel reports to check the status of the form. Please see the Financial Systems training and resources page on how to run these reports.
Why is my expense report stuck when an approver uses the Request Information feature?
Oracle requires that the end user replies to the email generated from Stratus in order to restart the workflow. The emails generated from Stratus typically have the subject “Information Requested: Expense Approval EXP0000XXXXXXXX for User”. Reply to this email and the workflow will move on in the approval process.
who to contact
Stratus Financials Team
For questions regarding Stratus Financials general navigation, chart of accounts, journal uploads, reporting, or Stratus Financials access, please see our Training & Resources page. You may also contact the Stratus Financials Team at stratusfinancialsteam AT_TOWSON or 410-704-2188.
Financial Services Help Line
For questions regarding Payroll or Accounts Payable please contact the Financial Services Help Line at finservehelp AT_TOWSON or 410-704-5599.
Stratus training and resources for employee reimbursements and payables can be found here.