Conduct Resolution Meeting
The Conduct Resolution Meeting is designed to reduce unnecessary proceduralism and
potential contentiousness in disciplinary proceedings. A Conduct Resolution Meeting
will normally begin with an informal, non-adversarial meeting between the responding
party and a University administrator, as designated by the director of the Office
of Student Conduct and Civility Education. The University shall consider all matters
that reasonable persons would accept as having probative value, including documentary
evidence, written statements and hearsay. The responding party will be given access
to documentary evidence and written statements in advance or during the initial meeting
and allowed to respond to them. Responding parties are also allowed to submit the
names of appropriate and relevant witnesses. The responding party will be found responsible
if the University administrator decides that a preponderance of evidence supports
The following procedural protections are provided to respondents in the Conduct Resolution
- Written notice of the specific charges prior to or at the initial meeting
- Reasonable access to the case file during the Conduct Resolution Meeting or at the
- An opportunity to respond to the evidence and call appropriate and relevant witnesses.
Students subject to suspension or expulsion from the University, or removal from on-campus
housing, will be entitled to a University Hearing. However, when a student agrees
to all charges of the Code listed in their charge notice, they waive their right to a University Hearing, but
may request a meeting with their hearing officer to discuss sanctions.
The following procedural guidelines shall be observed for all hearings held by the
University Hearing Board, except in cases of alleged violations of the Towson University Policy on Sexual Misconduct. The University Hearing Board will be composed of the hearing officer, who shall
preside and make the final decision, and student conduct aides. In the absence of
the student conduct aides, the hearing officer may hear and decide the case alone.
A case may not be heard if the hearing officer is not in attendance. The hearing officer
shall be responsible for submitting the hearing panel's report to the Office of Student
Conduct and Civility Education.
- The responding party shall be given notice of the hearing date and the specific charges
against them at least three business days in advance and shall be accorded reasonable
access to the case file, which will be retained in the Office of Student Conduct and
Civility Education. (In some cases, the responding party may choose not to wait three
days for a hearing to take place.)
- The hearing will be audio recorded.
- The responding party may be present for the hearing. If more than one student is charged
with the same incident, the University may hold a combined hearing. If the responding
party fails to appear, this will be stated for the record and the hearing will continue.
- The responding party may be accompanied by a support person.
- The hearing officer shall exercise control over the proceedings to avoid needless
consumption of time and to achieve orderly completion of the hearing. Any person,
including the responding party, who disrupts a hearing may be excluded by the hearing
- The responding party will be found responsible if the hearing officer decides that
a preponderance of evidence supports the charges.
- Formal rules of evidence shall not be applicable in disciplinary proceedings conducted
pursuant to this Code. The hearing officer shall admit all matters into evidence that reasonable persons
would accept as having probative value, including documentary evidence, written statements,
and hearsay. Repetitious or irrelevant evidence may, however, be excluded. Documentary
evidence and written statements shall only be admitted into evidence if available
to the responding party before or during the hearing.
- The director of the Office of Student Conduct and Civility Education may appoint a
special hearing panel member in complex cases. Special panel members may question
all parties, participate in hearing panel deliberations, and offer advice to the hearing
- The hearing officer's report will be presented to the Office of Student Conduct and
Civility Education. The responding party may view the hearing officer's written report
- The responding party will receive the decision in writing from the vice president
for Student Affairs or designee.
This information about university hearing procedures is published in the Code of Student Conduct.
Preparing for Your University Hearing
A University Hearing is a meeting with the “Hearing Board.” The Hearing Board is made
up of a hearing officer and any student conduct aides authorized by the Director of
the Office of Student Conduct & Civility Education who meet with you to discuss alleged
policy violation(s) and what happened from your perspective. This is your opportunity
to have your side of the story heard and to add information to the investigation of
- Read your charge letter carefully and take note of the charges you have been presented
with prior to the hearing.
- Read through the Code of Student Conduct. This will provide a greater understanding
of the University’s process.
- Write down any questions you may have regarding information you have read.
- As the incident will be discussed at this hearing, you may want to think back over
the details of the event and make note of information you feel is important.
- You may be accompanied by a support person. Discuss his/her role with your observer
prior to the hearing.
- You will be asked if you would like to present a final statement during the hearing,
which is in addition to your version of the events during the incident. You may wish
to write your thoughts down to refer to them during your statement.
- The standard of evidence in a University Hearing is different than in a court of law.
Here, the standard is preponderance of evidence, and the question becomes, “is it
more likely than not that policy was violated?”
- The entire proceedings of the hearing will be explained to you before the hearing
begins, allowing you an opportunity to ask any questions you may have.
- You are encouraged and expected to be honest about what happened and to take responsibility
for your actions.
- Remember, the University cares about its students and wants them to make healthy and
safe choices. Being a part of the university community carries with it responsibilities.
It is important for each member of the community to think about how their actions
not only impact themselves but others as well.
If you have additional questions regarding how to prepare for your University Hearing
please contact the Office of Student Conduct & Civility Education.
Prepare for Your Hearing (PDF)