Conduct Resolution Meeting & Hearing Procedure

Conduct Resolution Meeting

All students who are alleged to have violated policy(s) listed in the Code of Student Conduct are offered a Conduct Resolution Meeting (CRM). The purpose of the CRM is to allow the student to

  • share information about what occurred during the incident from their perspective,
  • view reports and documents related to the incident and respond to them,
  • offer names of witnesses who may be interviewed about the incident,
  • learn about the disciplinary process and options available,
  • have any questions they have about the process answered.

Students meet with a Hearing Officer who is either a staff member in the Office of Student Conduct & Civility Education or Housing & Residence Life. Before the CRM, students will receive a letter notifying them of the allegations and listing which policy(s) they are alleged to have violated. That letter will give them instructions on how to schedule their CRM or provide information about the day and time their CRM is scheduled.

During the CRM, students are given the opportunity to agree or disagree that their actions violated each policy they are alleged to have violated. This critical step in the process allows the Hearing Officer to understand the student's perspective on the matter. When a student agrees that their action(s) violated the policy(s) they are alleged to have violated and the Hearing Officer agrees based upon the evidence, the student is found responsible and appropriate Accountability Action(s) are assigned. 

When a student disagrees that their action(s) violated the policy(s) they are alleged to have violated and the possible outcome if they were found responsible would be less severe than Suspension, Expulsion, or Removal from On-Campus Housing, the Hearing Officer conducts and informal investigation to gather any additional information available to make a decision. After review of all available evidence, the Hearing Officer determines whether it is more likely than not (preponderance of evidence) that the student's action(s) violated the policy(s). If the Hearing Officer finds the student responsible, appropriate Accountability Action(s) will be assigned. 

Following the CRM, the Student will receive an outcome letter outlining the finding, any Accountability Action(s) imposed, and their right to appeal the decision and/or Accountability Action(s). 

Hearing

When a student disagrees that their action(s) violated the policy(s) they are alleged to have violated and the possible outcome if they were found responsible would be Suspension, Expulsion, or Removal from On-Campus Housing, the case is resolved through a University Hearing.

This information about Hearing procedures is published in the Code of Student Conduct.

Preparing for Your Hearing

A Hearing is a meeting with the “Hearing Board.” The Hearing Board is made up of the faculty, students, and staff authorized by the OSCCE Director who meet with students to discuss alleged policy violation(s) and what happened from the student's perspective. This is your opportunity to have your side of the story heard and to add information to the investigation of the incident.

  1. Read your charge letter carefully and take note of the charges you have been presented with prior to the hearing.
  2. Read through the Code of Student Conduct. This will provide a greater understanding of the University’s process.
  3. Write down any questions you may have regarding information you have read.
  4. As the incident will be discussed at this hearing, you may want to think back over the details of the event and make note of information you feel is important.
  5. You may be accompanied by a support person. Discuss his/her role with your observer prior to the hearing.
  6. You will be asked if you would like to present a final statement during the hearing, which is in addition to your version of the events during the incident. You may wish to write your thoughts down to refer to them during your statement.
  7. The standard of evidence in a Hearing is different than in a court of law. Here, the standard is preponderance of evidence, and the question becomes, “is it more likely than not that policy was violated?”
  8. The entire proceedings of the Hearing will be explained to you before the hearing begins, allowing you an opportunity to ask any questions you may have.
  9. You are encouraged and expected to be honest about what happened and to take responsibility for your actions.
  10. Remember, the University cares about its students and wants them to make healthy and safe choices. Being a part of the university community carries with it responsibilities. It is important for each member of the community to think about how their actions not only impact themselves but others as well.

If you have additional questions regarding how to prepare for your Hearing please contact the Office of Student Conduct & Civility Education.

Prepare for Your Hearing (PDF)