PeopleSoft Budgeting Information

PeopleSoft is the financial system that Towson University utilizes for budget, accounting, accounts payable and procurement. PeopleSoft provides online, up-to-the-minute access to data. The system can be accessed from anywhere the Internet is available. The PeopleSoft Financials Budgeting and Chart of Accounts book will assist users in working with budgets, running reports, and other PeopleSoft Financials functionality.

PeopleSoft Budgeting and Chart of Accounts (DOC)

Expense Accounts with Definitions (PDF)

PeopleSoft budgets are loaded at the "child," or PeopleSoft account, level. Child budgets are then rolled up to a parent level, which is where budget checking occurs. Budgets are never loaded directly to a parent, and are thus never transferred out of—or into—parent.

Budget transfers should only be performed in order to adjust a department's spending plan and cover over expenditures. Budget transfers should not be done to move an expense. Expenses should always stay in the department with which they belong.

Budget transfers from a state support department (department starting with a one or a two) to any other type of department (self support, auxiliary, agency etc) are not allowed. State Support departments can only transfer budget to another state support department.

Budget Parent and Child Accounts (PDF)

If you are transferring between PeopleSoft funds, you must contact the University Budget Office to process your request via the Transfer of Revenue Request Form. This form should be used when transferring budgets in the circumstances listed in the table below.

Transfer from:                                              Transfer to:
Self Support                                                  Self Support
Self Support                                                  State Support
Self Support                                                  Auxiliary Support
Auxiliary Support                                        Auxiliary Support
Auxiliary Support                                        State Support

Transfer of Revenue Request Form (XLSX)


Self Support Department Guide

A self support department is funded solely on self generated revenues and does not receive any state appropriations. All expenses incurred by the department must be covered by the revenue generated in that Fiscal Year.    Self Support Department Guide Book (PDF)

When requesting to make a change to your overall budget, fill out the self support budget amendment form and submit to the Budget Office.  Self Support Budget Amendment (XLSX)

Initiatives

PeopleSoft Financials allows for the use of an additional chartfield further classifying activities into detailed categories; to track related expenses for a specific activity within a departmental budget and across departments. The Initiative chartfield acts as a shadow system within PeopleSoft.  Working with Initiatives (PDF)

Query


The PeopleSoft Query tool is available, to those with the proper security, and allows for users to run queries that have written for them.  Query Training (PDF)

 

 

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