Facility Reservations

Event and Conference Services is here to help you reserve your facilities and to plan your event.

Students

For Students, Faculty, and Staff Clients

Event and Conference Services schedules, plans and assists all clients to ensure campus events successfully project the university’s commitment to excellence. Campus rooms are available for use by students who are involved with University Registered Organizations (UROs) and for university events or meetings sponsored by campus departments.


Event Planning Guide for Faculty, Staff, and Students

Student Event Planning Checklist (PDF)

1. Determine your needs in detail:

  • Consider your budget
  • Choose your date(s) carefully
  • Meet with key members of your organization
  • Submit your reservation request

2. Sign into 25Live and choose Create an Event. Chrome or Firefox is preferred.

25Live is a campus-wide room requesting/scheduling solution available to the university community.  Requests to use classrooms, performance spaces, and meeting and event spaces are sent via workflow to the various location approvers for their review and approval.  25Live guides and video tutorials will help you navigate the system.

For our students:  To increase communication we've limited the number of members who may request space and plan events for their student organization.  Two student contacts per URO may serve as the point person and both must first complete and pass the online Student Training to Planning Events training video.  The training video is found on Blackboard .   Once signed in you must enroll in the course in order to view the video.  Here's how:

At the top, click on Community.  To the left, type in Planning Events in the Organization Search field.  Mouse over STUDENT_EVENTS, then click the drop down arrow.  Click Enroll. Click Submit. Click OK.  To the left, select Content under Student Training to Planning Events.  Click on the name of the course to launch the video.  This twenty minute video is an overview of the Student Guide to Planning Events (PDF).  Both the video and the guide will serve you well in your new role.

For our faculty and staff:  All users are placed into the student permissions group upon initial log into 25Live .  Faculty and staff please send an e-mail message to  to have your account moved into the appropriate access group.  Please provide your name and department's name

The reservations unit works with each requester to determine the best available room for the event requested and will discuss other options or requirements needed in order to have a successful event. A reservation confirmation is then forwarded to the requester and an Event and Conference Services event manager is assigned to each event.

By working with you and understanding your needs, goals and budget, the event manager will offer suggestions, guidance and solutions to meet or exceed expectations and attain a successful, safe and memorable event. The event manager is available throughout the event.

 

Entertainment, Speakers, Vendors

Your guests will remember your event when you book entertainment, a speaker, a DJ, or performer.  However, it is important to complete a contract at least 30 days prior to the event. Even more important: you should never sign a contract yourself.  

Whether you're with a TU department or with one of the university's many student organizations please complete the Request for Independent Contractor (IC) Services form which is located on the Forms Repository.  This contract is to be used when bringing any form of entertainment, equipment rentals, or vendors to campus (even non-paid vendors). The contract is to be signed by the outside vendor and the department's head or budgetary officer.  For student organizations, the contract is to be signed by the director of Student Activities. Never sign a contract yourself.   

 

Promoting Your Event

Advertising your event on the digital displays in the University Union and West Village Commons is easy. First, contact Art Services to have your event image professionally designed and created. Once completed, Event and Conference Services will upload it to the digital displays. UROs that have a digital display template currently on file please submit your event information directly to Event and Conference Services.

For New and Returning Non-University Customers


For our new customers, welcome and thank you for choosing Towson University as your camp or conference location.

A heartfelt thank you to our returning customers. We look forward to working with you again.

For more information regarding camp or overnight conferences, please contact Jeannie Deckelbaum, 410-704-4186, .

For information regarding non-university groups seeking conference and facility information, please contact Pamela Mathias, 410-704-3986, .

For opportunities to host an event at the SECU Arena, Towson Center Arena, or Johnny Unitas® Stadium, or for a tour, please contact Jim McTygue, 410-704-2319, .

 

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