The Financial Systems department is responsible for processing university financial transactions to ensure data integrity and proper transmission to the state. We also support PeopleSoft Financials and the Procard Reconciliation System.
We manage the applications that enable the campus to perform key financial operations, including PeopleSoft, R*STAR, and the Student Financials, Payroll and ProCard system interfaces. We process interdepartmental invoices and campus journal uploads, image financial documents and handle the transmission of financial data to Annapolis. We also man the PeopleSoft and ProCard help line and provide testing and assistance to employees implementing systems upgrades and maintenance.
The PeopleSoft Financials system provides online, up-to-the-minute access to critical information, seminars, workshops, reporting and training documentation, business processes, and access to the chart of accounts.
The ProCard System is a custom application that allows university Visa cardholders to easily manage transactions in the state's corporate Visa program in making purchases of $5000 and under through Visa instead of invoicing.
A broad range of contact phone numbers and websites (PDF) have been published. If you don't see what you need, call our help line at x4-5599.
This is a timing issue. When a journal is budget checked it shows in the overview, however, it doesn't show in nVision reports until it is actually posted.
If you are not authorized to sign invoices for your department and you should be, follow the link to the Authorized Signature Form (PDF). Fill out the required information, sign the form, have your department head sign the form, and forward the printed copy to the PeopleSoft team in Financial Systems.
First go to Criteria for a New Department to see initial requirements. Second, go to our Forms Directory and scroll down to PeopleSoft Financials request forms. Select the form for the type of department you are requesting (state funded or self or agency funded). Fill out the form, get all appropriate signatures and forward the completed form to Al Lagos in Financial Systems.
These requests should be submitted with an online journal along with an e-mail to the PeopleSoft Financials team at psteam AT_TOWSON for the journal to be processed.
Yes, please find complete information on our PeopleSoft Financials page.
An initiative is a PeopleSoft chartfield that allows you to do additional tracking of your transactions. The initiative value will show on your nVision report and allows you to sort/group transactions.
Yes. The journal source serves two primary functions. It identifies the originating department or area; and, it determines whether the transaction is interfaced to R*Stars. It may also be used as search criteria in reporting. See the Listing of Journal Sources (PDF).
Yes, please refer to the Spreadsheet Journal Upload Users Manual (PDF).
profit & loss
revenue & expense transactions
student financials detail transactions
purchase order balances
payroll transaction detail
payroll by employee and date
payroll by account and employee
payroll by employee and month
The university's Procurement Office sets a series of deadlines based on dollar value.
The deadline for purchases over $100,000 will be early April.
The deadline for purchases $25,000 - $100,000 will be late April.
The deadline for purchases $5,000 - $25,000 will be in May.
The deadline for purchases under $5,000 will be early June.
Refer to open commitment status for details on requisitions, purchase order invoices, and what you should know about monitoring your purchase orders. Refer to obligations for information on how to pay for certain purchase orders with last year's budget.
It is very important to the university's budgeting system that all transactions be in the correct category. Therefore, there are other methods available to you. You can use the spreadsheet upload process or if you have a limited number of reallocations, contact the PeopleSoft team for assistance at procard AT_TOWSON.
The security setup in the Procard system allows transactions to be reallocated only between your own department numbers or grants. If one of your numbers is not showing in your list, contact procard AT_TOWSON and the number will be added for you. For any amounts to be charged to another division/department/area, standard methods of transfer are still available. For example: