Chosen & Preferred Name Resources

TU is committed to an inclusive campus community, learn more about the Chosen and Preferred Name Resources available to you.

TU is making best efforts to implement Chosen and Preferred Names into its systems and applications. Please contact  with any issues or questions.

Do not use this form to correct errors in legal name as displayed across university systems. Please contact the Registrar’s Office (students) or the Office of Human Resources (faculty and staff) for assistance with legal name changes.

These are the steps in the process:

  1. The process is initiated by current students, faculty and staff by submitting a Chosen and Preferred Name Change Form. If you experience any issues, please contact us at . The individual filling out the form will be prompted to fill in their chosen and preferred name as they would like it to appear in the systems and applications that currently support chosen and preferred Names, and where a Legal Name is not required. Requests will be considered by OIIE.
  2. Individual requestor is notified by TU of approval (or non-approval) decision. Once the form is submitted, it will be considered and approved if found to be appropriate. The requestor will be notified of an approval decision within 3-5 business days, through their TU email address. In the event that a request is not approved, notes should be provided regarding why the request was not approved. After reviewing the notes, an individual may resubmit with changes.
  3. Integration of the approved chosen and preferred name into TU systems. The chosen and preferred name should be integrated into the following systems and application within approximately 48 hours of notification of approval:
    1. PeopleSoft Campus Solutions and PeopleSoft Human Capital Management pages for example: Class and Grade Roster, Personal Data and Information Summary. Additional PeopleSoft page updates will be made over time.
    2. Blackboard
    3. Office 365 (OneDrive, SharePoint, and employee email)
    4. Google (student email)
    5. OneCard System
    6. Other Applications (Handshake, Marching Orders, Phonebook, RMS, Fusion, EAB, StudentApps and Mobile Experience)
    7. Learn more about the Net ID System
  4. OneCard update by the individual requestor. To update a OneCard with a chosen and preferred name change, individuals should visit Auxiliary Services Business Office after the 48 hour waiting period described above has concluded. There is no fee for one chosen and preferred name change, but the old OneCard will need to be turned in. Charges may apply for additional chosen and preferred name changes on the OneCard.
  5. Other systems get updated manually by TU application owners. There are some systems that do not auto-synchronize with Office of Technology Services managed systems. For those systems, an email will be sent to the application manager requesting a manual update to the system. TU will make best efforts to make these updates in a timely manner. 
  6. TU will make every effort to accommodate chosen and preferred name when appropriate in new applications, systems and processes.

Areas Where a Legal Name is Required

A chosen and preferred name does not constitute a change to an individual’s Legal Name. TU is obligated to use the Legal Name for certain purposes. TU will use a chosen and preferred name when feasible and make good faith efforts to update reports, documents, and systems appropriately. Nonetheless, TU cannot guarantee an individual’s chosen and preferred name will necessarily be used in every instance or in a fashion entirely consistent with an individual’s expectation. Legal Names are required to be used on the following:

  • transcripts
  • financial aid
  • payroll
  • financials (for example 1098T Federal forms, billing, refund checks, non-payment communications, payment plans contracts, and collection letters)
  • and any other instances where a Legal Name is required by law or University Policy

Other Name Change Processes

Legal Name

A chosen and preferred name does not constitute a change to an individual's Legal Name. For information regarding the Legal Name change process in Maryland please visit Maryland Courts Name Change. Please note that each state has its own procedures for Legal Name changes, so if you reside outside of the state of Maryland, please contact the state in which you reside.

Students should still submit requests through the Registrar’s Office using their Change of Name form (PDF) and their Online File Drop. Faculty and staff should still follow HR’s process for current employees through myTU's manage my profile. Questions about legal name changes should be directed to those associated offices.

NetID and Email Address

An individual's NetlD and email address will not automatically be changed when a chosen and preferred name is approved. To update a NetlD or email address after the chosen and preferred name change has been approved, submit a TechHelp service request or call 410-704-5151.

Housing information: contact Housing and Residence Life at 

Alumni: contact University Advancement at .

After your chosen and preferred name is approved, you can refine how your name appears in Outlook, Webex, and other systems. To do so, visit the Net ID Management System and update the “display names” in your profile.

Commencement

For students participating in commencement activities that would like their chosen and preferred name to be used for the name card, screen projection, program and their diploma, they must apply for graduation and have their chosen and preferred name change approved by the following dates:

  • Spring Graduation: March 1
  • Summer Graduation: August 1
  • Fall Graduation/Winter Ceremonies: October 1

Anyone that does not apply for graduation and/or have a completed name change approved by these deadlines, will still have the opportunity to update their chosen and preferred name for their diploma. The chosen and preferred name must be updated in the system by the last day of their graduating term to guarantee it can be printed on their diploma. Please note this exception to the deadline only refers to the diploma.

Students updating their name after the deadlines above, will automatically have their legal name appear in the commencement program and on the commencement registration form as it is listed on their PeopleSoft account. Students will have the option to enter a preferred name in the Commencement Registration process, but this preference will only be used for the ceremonies.

Frequently Asked Questions

  • A “Chosen and Preferred Name” is the name that an individual identifies themselves as for general use, other than their “Legal Name”. A “Primary Name” is an inclusive term that includes both “Chosen Name” and “Preferred Name”. Please note, that in PeopleSoft “Primary” denotes one’s Legal Name opposed to the broader definition above.
  • A “Legal Name” is a name as it appears on government issued identity documents, such as passport, state issued identification card or driver’s license, birth certificate, social security card, etc.

Unless specified, a Legal Name is the default name that will appear in Towson University related documents and systems. If a Chosen and Preferred name is approved, a Legal Name will still appear on Official Transcripts, Financial Aid, Payroll, Student Financials, and any other instances where a Legal Name is required by law or University Policy.

Yes! Your Chosen and Preferred Name can be updated for your prefix, first name, middle name, last name, suffix, and as a mononym.

Middle names are not required. If no middle name is filled out, no middle name will be used when a Chosen and Preferred name appears.

First, legally change your name in your county, state, or country of residence (If a legal resident of Maryland please visit Maryland Courts). Students should submit requests through the Registrar’s Office using their Change of Name form (PDF) and their Online File Drop. Faculty and staff should still follow HR’s process for current employees through PeopleSoft Self Service. Questions about legal name changes should be directed to those associated offices.

Once your name has been changed through the Registrar’s Office or Human Resources, you must then contact the Office of Technology Services to have your name changed for university NetID and to receive a new email address, if one is required. You can reach Office of Technology Services at 410-704-5151.

Chosen and Preferred Names are not required. In cases where there is no Chosen and Preferred Name listed, a legal name will be used as the default for university documents and systems.

Most names will be approved, names that contain special and non-English characters (at this time) other than A-Z, hyphen (-), space ( ) and apostrophe ('), are explicit or offensive in nature, identifiers submitted to avoid a legal obligation, or to misrepresent oneself will not be approved. If you believe your Chosen and Preferred Name has been denied unfairly, please contact  or 410-704-0203.

Once approved, Chosen and Preferred Name will appear as your display or hover-over name; however, your university NetID and email address will not change (for example, Ryan Smith whose legal name is John Smith will still have an email address of jsmith@towson.edu or jsmith123@students.towson.edu). To update your email address, please contact the Office of Technology Services.

Once your Chosen and Preferred Name is approved, please allow 48 hours for the change to go through, after which time you can go to the OneCard Office to ask for a new OneCard. Your first, new OneCard will be issued for free when you surrender your old OneCard.

If you believe you are being discriminated against based on your identity, please contact us at  or 410-704-0203.

Official transcripts will show your Legal Name. You will be able to select which name you want on your diploma and for the Commencement ceremony (legal or Chosen and Preferred Name).

Once a Chosen and Preferred Name form is submitted, another submission cannot be requested until the prior submission is approved or denied. You may update your Chosen and Preferred Name, as necessary and within reason.

Individuals wishing to change their sex and/or gender marker may do so after providing legal documentation (i.e., license, passport or birth certificate) of a sex and/or gender marker change. Students can find the form here and should contact the Registrar’s Office at 410-704-2701. Faculty and staff should contact Human Resources at 410-704-2162.

No. To receive an updated diploma with your Chosen and Preferred Name you must contact the Registrar’s Office.

Your Chosen and Preferred Name will only be updated in Housing and Residence Halls after you contact Housing and Residence Life (HRL) at , otherwise your Legal Name will appear. HRL can also help you change your name after move in, as necessary.

Contact Information

Office of Inclusion and Institutional Equity

Location
Administration Building
Suite 214
Hours
Monday to Friday
8:30 AM to 5 PM