Courseleaf Curriculum & Catalog Management

Yes, you can "save changes" at any point and come back to the proposal, however, it must be submitted to workflow to start the curricular approval process.

Only in limited cIrcumstances such as when a course will no longer be a core course or a course is being converted from lower to upper level. Contact the Registrar's Office with questions.

• Under "Propose New Course", select subject code TSEM, and create a 3 character course number that starts with (10A, 108, 10C, etc.), then your department code.
• No need to select College.
• If "Core: Yes or No" has not opened up, start again.
• Proceed with the title & all other fields for your new TSEM102 topic.

A Syllabus of Record is a general syllabus that must be attached to every new course proposal. It should also be attached on all Core courses and courses with substantial changes. If should follow these guidelines:

• Do not include references to specific instructors, terms or dates.
• Include links to TU policies.
• Should refer to Accessibility & Disability Services (ADS) rather than DSS.
• C- or D- grades should not be included on the grading scale for undergraduate courses.
• B-, C+, C-, or D grades should not be included on the grading scale for graduate courses.
• If Class Participation is 10% or more of the final grade, it should be clear to the students how this will be graded and how that current grade will be communicated to the students.
• Include a bibliography for upper level courses and submit along with the syllabus together in one file.

• Yes. New, not-yet-approved courses can be included in a program revision, however, the program revision will not be approved by the University Curriculum Committee (UCC) or Graduate Studies Committee (GSC) until all pending courses have been fully approved.
• Submit new course proposals early in the academic year to avoid delays in the program approval process.
• Please refer to the Curriculum Management guide for additional clarification.

Once submitted into workflow, program revisions will then be reviewed as follows:

• Department Chairperson (this step may also include the department curriculum committee review)
• College Curriculum Committee
• TEEB (for education programs associated with CAEP)
• University Curriculum Committee (Undergraduate Level) or Graduate Studies Committee (Graduate Level)
• Academic Senate followed by MHEC/USM for program revisions with substantial changes and/or requiring external review
• Catalog Editor

Because new programs must be evaluated off-campus (MHEC/USM), the process can be quite lengthy. Please allow at least six months to have the program fully approved and ready to be offered. Programs requiring professional accreditation review will require additional time.

Approved Program Revisions - updated by AR&T in the Registrar's Office

• Most revisions are effective the next catalog year
• Minor revisions can be made throughout the year or retroactively after consultation with the Registrar's Office

No, you will have to wait until the program/course is at rest before additional edits can be made. Once a proposal is in workflow, you can only edit, approve or roll-back proposals if they are in your approval queue.

That means there is nothing in workflow for that particular queue/role. To view where a program or course proposal is in the workflow, visit Course Management or Program Management.

Approvers have the ability to rollback proposals to any previous step in the workflow with comments. If it is rolled back to the initiator, the approval path will be lost. It is often a better choice to roll the proposal back to the department chair instead.

When a proposal is rolled back, the approval process starts over.

You will receive a notification for one of two reasons:

• A proposal has arrived in your approval queue and requires action for the workflow to continue.
• A course or program has fully completed the approval process and you are being notified as an FYI.

The TU website and the catalog are not the same publication. The website can be updated at any time, however, the catalog has a final due date. Both are edited in entirely different platforms.

Yes. Even if you DO NOT have any changes to make on your catalog page(s), you are required to submit them to workflow. Submitting your page to workflow is an indication to our office that you have reviewed and approve the content that is being published within the catalog.

2023-2024 CATALOG

• First Review/Final Edits
  March 29
  June 21
• Curriculum Updates are Due
  July 19
• Soft-Publish (Go Live) - only minor changes can be made
  July 26
• Updates for Faculty Listing are Due
  August 1
• Official Publish - no more changes will be made
  August 2

You cannot make changes to the live/current catalog. The deadlines are very important because the catalog cannot be edited once it is live in early August. Any updates that take place after the "go-live" date must wait until the next catalog.

• Submit grades using the official Grade Roster through PeopleSoft.
• Grades submitted in Blackboard are not official and must be manually entered and posted in PeopleSoft.
• Contact the Registrar's Office if student is not on PS roster.