Reserving Facilities

Event and Conference Services schedules, plans and assists all clients to ensure campus events successfully project the university’s commitment to excellence. Campus rooms are available for use by students who are involved with University Registered Organizations (UROs) and for university events or meetings sponsored by campus departments. 

Chesapeake Room

Occupancy: 342 seated; 500 reception

The Chesapeake Room is located on the third floor of the University Union building and overlooks Glen Woods. The room features hardwood floors, window treatments, flexible lighting, built-in sound systems and screens, and an outdoor balcony. The Chesapeake is also equipped with dividers, allowing the room to split into three smaller rooms. Parking is available at the adjacent Union Garage.

Potomac Lounge

Occupancy: 286 seated; 400 reception

The Potomac Lounge is located on the second floor of the University Union building and features a parquet dance floor,carpeting, fireplace, and a baby grand piano. Parking is available at the adjacent Union Garage.

 

Conference Rooms

Occupancy: up to 42 open square; up to 100 theatre seating

Eight conference rooms each featuring carpeted floors, integrated technology, wi-fi connectivity, phone and LAN lines. Parking is available at the adjacent Union Garage.

 

Campus Rooms

Campus rooms are available for use by students who are involved with University Registered Organizations (URO) and for university events or meetings sponsored by campus departments. Reservations are required.

Event Planning Guide

To plan your events please use the Event Planning Guide (PDF). Please also note the following:

Determine your needs in detaiL

• The time of your event
• The number of guests who will attend
• Type of event and desired set-up (e.g., banquet tables or lecture style)
• Your AV equipment needs
• Other equipment needed (stage, podium, etc.)
• Whether you will serve food and beverages
• Parking for visitors
• Budget

Fill Out the Facility Reservation Form

Next please fill out the online Facility Reservation Form. Please also note the following:

• One student contact per URO to serve as the point person for all events
• Departments, please include your budgetary information

The reservations unit works with each requestor to determine the best available room for the event requested and will discuss other options or requirements needed in order to have a successful event. A reservation confirmation is then forwarded to the requestor and an Event and Conference Services event manager is assigned to each event.

By working with you and understanding your needs, goals and budget, the event manager will offer suggestions, guidance and solutions to meet or exceed expectations to attain a successful, safe and memorable event. The event manager is available throughout the event.