University Promotion, Tenure/Reappointment & Merit Committee

PTRM Guidelines and Updates

Optional COVID Impact Statement

This document may be included in the front of your PTRM portfolio or Annual Report Binder, to remind reviewers of the impacts of the COVID pandemic upon faculty work and lives during AY 2020-2021.

Peer Evaluations for AY 2021-2022

Peer evaluations should resume pre-COVID procedures for AY 2021-2022.  

Tenure Review Extension

Any tenure-track faculty employed at TU during the 2019-2020 academic year will automatically be granted a one-year tenure review extension upon written notification to the Department Chair and submitted to the Office of the Provost by the third Friday in April of the faculty member’s 5th year at TU. For example, for a faculty member whose appointment at TU began in AY2019-2020 the option to request a one-year tenure review extension would remain available up to AY2023-24.

Annual Reports & PTRM Submission 

  • The regular PTRM schedule applies for 2021 and 2022.  Faculty PTRM materials must be submitted by the third Friday in June.  The delayed due date in Summer 2020 was a temporary deviation from the normal PTRM schedule due to the COVID-19 pandemic.  We have now returned to the regular PTRM schedule.
  • Electronic submission of materials remains permissible and preferred. Mode of submission may be determined by colleges and/or departments. TU has not adopted a common university PTRM submission platform at this point, though that work is in process.
  • College PTRM materials are due to their deans on the first Friday in January (January 7, 2022). 

First Year Tenure-Track Faculty

The UPTRM unanimously passed a motion, reviewed by the Academic Senate at its 10/17/19 meeting, supporting the Provost’s recommendation to modify the procedure for first year faculty review by eliminating the reappointment binder due in December. According to this recommendation:  In lieu of a December binder submission and committee review, the department chair will review all relevant documentation for first-year faculty, including CV, teaching, and peer evaluations; meet with the candidate to discuss the review; and make a recommendation for reappointment or non-reappointment to the Department PTRM Committee. Should the Chair’s recommendation be for non-reappointment, the Department PTRM committee will convene to review the relevant documentation and vote in accordance with standard PTRM procedure and report the outcome no later than March 15.  Chair and Department PTRM recommendations will advance to the College Dean.  While this new policy is not included in the current ART document, this revised review process is a permanent change and will be the standard procedure moving forward, recorded in the ART document that is currently being revised.  This flowchart may help clarify the process. 

Optional Merit Review Procedure 

  • Merit Procedure. The UPTRM Committee endorsed the Provost's proposed alternative procedure as an option for departments during AY 2020-2021 ( for review of AY 2019-2020 performance) due to Covid-19. This was a temporary endorsement. Any permanent change to the Merit procedure will be reviewed by the Academic Senate and the UPTRM committee before implementation.
  • Merit Letter Template*. The UPTRM recommended the use of a Letter Template to streamline & simplify individual faculty review results as an option for the AY 2020-2021 (for performance in AY2019-2020). Departments adopting this option must secure a majority vote of all faculty in accordance with their PTRM document procedures.  

This is not a mandate. Departments are at liberty to construct merit letters that meet their needs and demands.

It should be noted that the templates are recommended to reduce the time, effort devoted to the production of letters and to reduce the length of letters produced. The UPTRM Committee strongly encourages a minimalist approach to this aspect of the review process.

A sample template letter is available in the UPTRM Resources section at the bottom of this page.

Voting Procedures for Remote PTRM Deliberations

The Office of the Provost strongly recommends the use of TU’s Involved @ TU web-based program for all remote PTRM voting.  Departments may use other means of voting and voting records so long as the ballot information and the balloting process follows that articulated in the Towson University Policy on Appointment, Rank and Tenure of Faculty.  All ballots must collect the Faculty ID number.  Any voting mechanism must be secure and allow for records retention in accordance with USM records retention policies. (Records ManagementWhile it is NOT necessary to use the TU Ballot Summary, a paper copy of the electronic voting record, which includes a record of faculty ID numbers associated with each ballot, must be printed and kept on file per the ART policy. 

The Department Summary Recommendation (DSR) forms must be completed with faculty signature acknowledging receipt of the department’s decision and be retained within the Department and College Dean’s office.  If a department chooses it can forego the use of the DSR and use an email acknowledgment system, if the email acknowledgment is printed and retained. For Docusign Account Forms, see this link.  

UPTRM Internal Cycle of Review Schedule

The regular 3-Year Cyclical Review will resume for AY2021-2022 with a review of CHP and COFAC.  

For cyclical review schedule, see below.




The functions of the UPTRM are:

  1. To administer the system of faculty evaluation by implementing the provisions set forth in the document "Towson University Policy on Appointment, Rank, and Tenure of Faculty."
  2. To establish guidelines for standards by which departments will evaluate their members and to oversee the standards for promotion throughout the University.
  3. To review the PTRM documents of all colleges and departments on a regular schedule.
  4. To review and make determinations upon procedural appeals of faculty members.
  5. To consult with the Academic Senate and the Provost regarding standards for merit consideration and/or policies governing the allocation of merit increments.
  6. Individual members shall serve as liaisons to their department and college PTRM committees.
  7. To provide an annual report to the Academic Senate.

A more complete set of duties is outlined in the UPTRM Duties and Responsibilities document. 

UPTRM Internal Cycle of Review Schedule

Review Years Colleges
2021-2022 CHP & COFAC
2022-2023 COE & CLA
2023-2024 CBE & FCSM


The University Promotion, Tenure, Retention, and Merit Committee shall be composed of six faculty members (elected in the university-wide spring election), one from each academic college, each at the rank of associate or full professor, not concurrently members of college promotion and tenure committees; one faculty Academic Senate representative (elected annually by the Academic Senate); the Provost or Provost’s representative ex officio and non-voting; and the Vice President for Inclusion and Institutional Equity (or a representative of that office designated by the Vice President) ex officio and non-voting.

Name DEpartment College Term Expiration
Nhung Hendy Management CBE 2024
Mary Lashley Nursing CHP 2023
Evangeline Wheeler Psychology CLA 2022

Pamela Hickey

Elementary Education COE 2023
Jaye Knutson, Chairperson Dance COFAC 2022
Vanessa Beauchamp Biological Sciences FCSM 2022
Margherita Pampinella

Languages, Literatures, and Cultures (CLA)

Academic Senate Representative  

Patricia Bradley, Interim VP

Inclusion & Institutional Equity

Ex-officio & Non-Voting

Laurie Mullen, Dean of COE

Provost's Representive

Ex-officio & Non-Voting



The UPTRM Committee meets on the second Friday of each month at 10am (September-May).  

Forms and Checklists

College PTRM Policies

Department PTRM Policies

College of Business and Economics

College of Education

College of Fine Arts and Communication

College of Health Professions

College of Liberal Arts

Fisher College of Science and Mathematics

Joint and Interdisciplinary Programs

  • College of Liberal Arts  

UPTRM Resources

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